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PCCLIST  March 2016

PCCLIST March 2016

Subject:

Re: Series title from two publishers, one numbered, other unnumbered

From:

"Groenwald, Rosemary" <[log in to unmask]>

Reply-To:

Program for Cooperative Cataloging <[log in to unmask]>

Date:

Fri, 18 Mar 2016 13:53:49 +0000

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (1 lines)

As a public library NACO institution, we create quite a few authorized access points for series items. In particular, we deal with a number of large print republications. During the review process that we underwent after participating in the updated RDA series access training several years ago, we were advised, as Bob stated, that a new access point was not needed for large print republication if an access point already existed for a different manifestation, (e.g. regular print).

An example of series access point that we've added to, based on what we learned during our review process, is a better example then that in example 4 in the new training guide. See below for my example.

It has always been our understanding that example 4 is for a series access point when a series access point does not yet exist for the original manifestation., which in the case of large print publications, usually means regular print. At times we have subsequently added the regular print manifestation to series access points such as that shown in example 4, as we were advised to do during our review process.

I hope we have been correctly establishing these series access points that deal with large print republications, because we have added many, many over the course of the years. I'd definitely like to know if we need to change how we've been taught to approach these manifestations.

Example of large print republication added

010  no2015151403
040  IlMpPL ǂb eng ǂe rda ǂc IlMpPL ǂd IlMpPL
1001 Roberts, Nora. ǂt Guardians trilogy
380  Series (Publications) ǂ2 lcsh
380  Multipart monograph
430 0Guardians trilogy
642  bk. 1 ǂ5 DPCC ǂ5 IlMpPL ǂ5 DPCC large-print ǂ5 IlMpPL large-print
643  New York ǂb Berkley Books
643  Waterville, Maine ǂb Thorndike Press ǂd large-print
644  f ǂ5 IlMpPL ǂ5 IlMpPL large-print
645  t ǂ5 DPCC ǂ5 IlMpPL ǂ5 DPCC large-print ǂ5 IlMpPL large-print
646  s ǂ5 IlMpPL ǂ5 IlMpPL large-print
670  Stars of fortune, 2015 : ǂb publisher's list on page 3 after title page (The guardians trilogy) page 1 of cover (Book one of The guardians trilogy)
670  Large type/Stars of fortune, 2015: ǂb title page verso (The guardians trilogy, #1) page 1 of cover (Book one of The guardians trilogy)

Rosemary Groenwald
Head of Technical Services, Mount Prospect Public Library
Mount Prospect, IL  60056
[log in to unmask]     847-590-3650


________________________________________
From: Program for Cooperative Cataloging [[log in to unmask]] on behalf of Robert Maxwell [[log in to unmask]]
Sent: Friday, March 18, 2016 12:45 AM
To: [log in to unmask]
Subject: Re: [PCCLIST] Series title from two publishers, one numbered, other unnumbered

Rereading it more carefully, I agree with you, Pete. It doesn't make any sense to me, first of all based on FRBR principles. Republication of a work doesn't create a new work, and if it's a reprint (reissued) it doesn't even create a new expression. And we don't under RDA/FRBR create different access points to reflect different manifestations. But even on its own terms the procedure described below the introductory paragraph seems to contradict itself--first we have a "later publisher" reissuing the series as a large print edition, and then we have yet another publisher reissuing it as a microfiche edition, but the same record is used (correctly in my opinion) to describe both; but as you point out the initial instruction is that "we" create a (presumably new) series access point and authority record to reflect the later manifestation. I was involved in creating the manual, but I have to admit I don't understand this one now ... maybe I'm missing something.

Bob

Robert L. Maxwell
Ancient Languages and Special Collections Cataloger
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
(801)422-5568

"We should set an example for all the world, rather than confine ourselves to the course which has been heretofore pursued"--Eliza R. Snow, 1842.

________________________________________
From: Program for Cooperative Cataloging <[log in to unmask]> on behalf of Wilson, Pete <[log in to unmask]>
Sent: Thursday, March 17, 2016 7:27:08 PM
To: [log in to unmask]
Subject: Re: Series title from two publishers, one numbered, other unnumbered

At the beginning of the section about case 4 this is said:  "In this case, for the volumes of the reprint series we create a series access point and authority record that reflect the later manifestation."

That sounds to me as if a new authority record is to be made for the large-print edition of the series in question.  If this is not the intent, the sentence seems very badly phrased.

Pete Wilson
Vanderbilt University

-----Original Message-----
From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Robert Maxwell
Sent: Thursday, March 17, 2016 8:18 PM
To: [log in to unmask]
Subject: Re: [PCCLIST] Series title from two publishers, one numbered, other unnumbered

Case 4 does not imply that a republication such as a large print edition is a different series/work from the original (thus requiring a new authority record). Case 4 says to use "Colonial statesman" both for the large print edition and the microfiche (see the "edited authority record"); and though I suppose it isn't crystal clear because of the $5 notations in the 64X fields, it's also the authorized access point for the original. They are the same work and the same expression (same text, just different format at the manifestation level) so they are described by the same authorized access point. As for the "exception", reissue as a sound recording or moving image, this is a change of format at the expression level, and therefore a new expression, so it would use a different authorized access point at the expression level, but even in this case it would still be the same work, so the expression-level authorized access point would be based on the authorized access point for the series/work. (At least I'm pretty sure the exception wasn't intended to be about a CD version vs a tape version vs an MP-3 version, but, for example, a text version vs an audio version--if it was, I think it's in error.)

Bob

Robert L. Maxwell
Ancient Languages and Special Collections Librarian
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
(801)422-5568

"We should set an example for all the world, rather than confine ourselves to the course which has been heretofore pursued"--Eliza R. Snow, 1842.

-----Original Message-----
From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Wilson, Pete
Sent: Thursday, March 17, 2016 5:21 PM
To: [log in to unmask]
Subject: Re: Series title from two publishers, one numbered, other unnumbered

Thanks, Jennifer.

 The "case 4" that you quote below may be similar to mine, assuming that William and Mary's large-print volumes of Colonial statesmen are published immediately on the heels of the original editions.   That is the case with the Haymarket editions of Brill's series--they are usually published in the same year or one year later.

I find the hypothetical authority record shown in case 4 a little confusing.  I gather that it is supposed to be a new authority record for the William and Mary large-print editions, but the AAP would presumably need a qualifier to distinguish it from the series of the original editions.  Still, I believe the intent is that you do need a new authority record for the series that relates to the large-print editions.

My instincts tell me that my case is similar, unless it is in fact the change in format that clinches the need for a new series authority.  I'm rather inclined to see the Haymarket editions of the Historical Materialism Book Series as belonging to a different series--Historical materialism book series (Chicago, Ill.), which is numbered/unnumbered.

Since, however, advice from three other people is to stick with one series and one series authority, I am disinclined to create a new NACO authority record.  I'm going to respond to Robert Maxwell further on this.

Pete Wilson
Vanderbilt University



-----Original Message-----
From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Jenifer K Marquardt
Sent: Thursday, March 17, 2016 8:54 AM
To: [log in to unmask]
Subject: Re: [PCCLIST] Series title from two publishers, one numbered, other unnumbered

Good morning!

You could check out the series training materials.  The section on treatment decisions

http://www.loc.gov/catworkshop/courses/naco-full%20series-RDA/Session%205.pdf

covers republications starting on page 11.  I often find that the case I have in hand doesn't fit exactly into one of the categories given, but this is where I always start.  I believe that case number 4 is the one that answers your question about the number of SARs to create

Here is the republication related text & examples from the link above - number 4 is the last category

Republications

In the context of series work, republications are manifestations published later, usually by a different publisher, in the same or different physical medium:
microfiche
reprint (= photo-offset reprint)
digitized
large print
braille

There are at least four possible situations where series are involved in republications.

1. We can have a series of republished volumes in the sense that the later publisher has gathered works that were published previously, to create a new series. In this case the series work is not different from what has already been covered, except for instances when we note the nature of the medium in several fields of the series authority record.

130 Neighborhood churches of Chicago
643 Chicago ǂb Barnes Microforms Co. ǂd microfiche
644 f ǂ5 InU microfiche
645 t ǂ5 DPCC ǂ5 InU microfiche
646 s ǂ5 InU microfiche
670 Microfiche/St. Joseph’s of Cicero, 1997: ǂb added t.p. (Neighborhood churches of
Chicago)

2. The series may have been on the work as originally published. The republished volume must display the original series statement, which will be in a bibliographic history note (RDA 27.1.1.3):

in bibliographic record:

260 New York : ǂb Harper & Row, ǂc 2006.
500 Reprint of: Venice / by Cecil Roth. – Philadelphia : The Jewish Publication Society of America, 1930. – (Jewish communities series ; v. 3)
830 Jewish communities series ; ǂv v. 3.

In most cases, the later publisher reissues only one or a few volumes of the series -- a volume on subject matter that is again topical, or a volume on a subject whose anniversary is being commemorated. For this reason we usually do not create a distinct access point and separate authority record; instead we have an access point and an authority record for both the original and any republication(s), to avoid creating an authority record if it is needed for only one or two bibliographic records. The access point and the authority record reflect the original publication.

in authority record:

130 Jewish communities series
642 v. 3 ǂ5 DPCC ǂ5 InU
643 Philadelphia ǂb The Jewish Publication Society of America

3. A republication may carry two series statements, one from the original manifestation and one from the republication. This case then represents a combination of our first two scenarios and will have two series access points in the bibliographic record. The bibliographic record will reflect both series and the cataloger must be careful not to confuse the two.

245 Golf greens and green-keeping
260 Chelsea, MI : ǂb Ann Arbor Press, ǂc 2001.
490 Classics of golf course maintenance and construction
500 Reprint of: Golf greens and green-keeping -- London : Country Life, 1906. – (The “Country Life” library of sport)
830 Classics of golf course maintenance and construction.
830 “Country Life” library of sport.

And there will be two authority records, of course.

4. Occasionally it is clear that a later publisher is reissuing all the volumes of an earlier series, in another format, for example. In this case, for the volumes of the reprint series we create a series access point and authority record that reflect the later manifestation.
Various fields also reflect the format of the republication.

The 643 field gives the later publisher’s place and name, with a ǂd that specifies the republication format. This avoids misidentification with the place and publisher of the original.

The 670 field for the republished work begins with the republication format, followed by a back-slash. This avoids misidentification with the time period of the original.
The treatment fields include a format term in the library’s ǂ5.

in authority record:

130 Colonial statesmen
642 no. 1 ǂ5 DPCC large-print ǂ5 large-print
643 Williamsburg, VA ǂb College of William and Mary ǂd large-print
644 f ǂ5 large-print
645 t ǂ5 DPCC large-print ǂ5 large-print
646 s ǂ5 large-print
670 Large-print/A closer look at Patrick Henry, 2002: ǂb t.p. (Colonial statesmen)
--------------------------------------------------------------------------------------------
in bibliographic record:
260 Williamsburg, VA : ǂb College of William and Mary, ǂc 2002.
500 Reprint of: A closer look at Patrick Henry. – Boston : Patriot Press, 1897. – (Colonial statesmen ; no. 1)
830 Colonial statesmen ; ǂv no. 1.

If and when another type of republication of the same series needs to be cataloged, do not create a further series access point nor an additional authority record. Add appropriate treatment information to the 644, 645 and 646 fields in subfields, but don’t add a further
643 or 670 field.

edited authority record:

130 Colonial statesmen
642 no. 1 ǂ5 DPCC large-print ǂ5 DPCC microfiche ǂ5 large-print ǂ5 microfiche
643 Williamsburg, VA ǂb College of William and Mary ǂd large-print
644 f ǂ5 large-print ǂ5 microfiche
645 t ǂ5 DPCC large-print ǂ5 DPCC microfiche ǂ5 large-print ǂ5 microfiche
646 s ǂ5 DLC large-print ǂ5 DLC microfiche
670 Large-print/A closer look at Patrick Henry, 2002: ǂb t.p. (Colonial statesmen)

Exception to point #4: In the case of reissued resources that are sound recordings or moving image material, we consider that these are further editions, rather than republications. Separate series authorized access points and separate authority records are made.

Jenifer

Jenifer K. Marquardt
Asst. Head of Cataloging & Authorities Librarian University of Georgia Athens, GA 30602-1641

________________________________________
From: Program for Cooperative Cataloging [[log in to unmask]] on behalf of Benjamin A Abrahamse [[log in to unmask]]
Sent: Thursday, March 17, 2016 9:32 AM
To: [log in to unmask]
Subject: Re: [PCCLIST] Series title from two publishers, one numbered, other unnumbered

I agree with what Amy says (and also her pragmatic approach.) I have my doubts that a user would care all that much who the series publisher is. If you feel uncomfortable supplying a volume number based on the volume numbering of the original, you could explain it in a note.

Benjamin Abrahamse
Cataloging Coordinator
Acquisitions and Discovery Enhancement
MIT Libraries
617-253-7137

From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Amy Turner
Sent: Thursday, March 17, 2016 6:44 AM
To: [log in to unmask]
Subject: Re: [PCCLIST] Series title from two publishers, one numbered, other unnumbered

I am going to answer from a practical viewpoint, without digging around in the rules.  I believe that it would be most useful to users to supply the numbering in the cases that Haymarket omits it, and to use one authority record for both publishers. This would allow a user looking for number x of the series to find either edition quickly.

Amy Turner
Duke University

From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Wilson, Pete
Sent: Wednesday, March 16, 2016 10:18 PM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: [PCCLIST] Series title from two publishers, one numbered, other unnumbered

Hello wise ones,

I am going to ask people on this list a question that I would previously have addressed to my great Vanderbilt colleague Ann Ercelawn, who has, sadly (for me), retired.  She knew more about series than me and when she didn’t know the answer she knew the right people to ask.

Brill publishes a series called Historical materialism book series, for which authority record n 2002096283 was made.  It is a numbered series.  However, Haymarket Books in Chicago has republished many books in this series in paperback, using the same series statement.  The Haymarket editions do not always have numbering, however—my first impression is that early on they may have used the same number as Brill at least sometimes, but that the volumes have been unnumbered for quite some time.  There are a couple of PCC records for Haymarket editions in which the cataloger bracketed in a series number taken from the Brill website (there is an explicit note to that effect).

Haymarket has been doing this since 2005.  Shouldn’t there be a separate authority record for the Haymarket series?  There is not; nor is there an additional 643 on the Brill authority record for Chicago and Haymarket.  The numbering fixed field is set at “c” on the Brill authority, however, perhaps because of the lack of numbering on Haymarket editions.

Thanks for any help you can give!

Pete Wilson
Vanderbilt University


" Opinions expressed are those of the sender
and not of the Mount Prospect Public Library."

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