I was glad to read your responses to Alvin's questions and found
it reassuring that we were agreement on both issues. I'll take a
stab at answering your questions, with the understanding that my
Bentley colleagues will chime in and correct me if I misstate our
(1) I don't recall that we ever discussed at length the need to
capture information about the copyright in a finding aid.
Some folks suggested that the Required Footer <requiredft>
might carry a copyright notice about the finding aid. I
would think that the date of copyright could be indicated by
using the <date> tag with the type attribute set to
"copyright" or some such text explanation. Perhaps because
I work in a government repository which does not copyright
any of its publications, I personally have a hard time
thinking of a reason why I would want to tag copyright
information about a finding aid. What action do you
anticipate taking on this information? searching?
retrieval? etc. Maybe I'm overlooking the obvious.
(2) As currently written, the DTD permits use of the
<relatedmaterial> element only within <add>. The purpose of
this restrictive use was to segregate the descriptive
information about the core materials being described in
<archdesc> from auxiliary information about either related
or separated materials, or supplemental information, such as
bibliographies and indices, which help facilitate research
use of the <archdesc> materials. In my mind, the
<relatedmaterial> element would surround a list or an
extensive description about the location, extent, content, etc., of
a related body of materials. Although there might be
mention of these materials elsewhere in the finding aid,
e.g., in the scope and content note, I did not envision
using the <relatedmaterial> element to tag such occurrences.
(3) I don't have a good answer to this question. I agree with
you that <arrangement> and <organization> should probably be made
more available. I can imagine using them within a series
description, which would mean making them available under
Hope this helps.
Janice E. Ruth
Library of Congress