TO: USMARC-L
RE: Use of 506 and 540 fields

     We are a multi-institution consortium that:
          1. Purchases province-wide rights to videos
          2. Sells individual copies of those videos to individual
institutions
          3. Has a union database of videos of all members
(including those that are purchased through the province-wide rights
program and those that are not).
          4. Is also an ILL network that lends videos owned by
individual institutions to other institutions in the consortium

     For our union database, we have been trying to figure out the use
of fields 506 and 540.  There are differing interpretations of the uses of the
two fields.  We also find we can interpret the MARC manual two different
ways.  Can someone clarify this for us? Is there a difference (in terms of
which field to use) between restrictions place on items by the seller and
those placed on items by the library?  Is there a difference between access
to the item and what one can do with the item after one has borrowed it?
I include here some examples of the type of notes we are looking at.
Could you indicate in which fields you think each example would be most
appropriatly placed.

     Thanks.


 1.  "NO EXTERNAL LENDING"

 This phrase is used in 2 circumstances:

 a.  Internal use is very high or the program use of the videos is unique (ie)
 self paced programs where students use video extensively and access
different videos depending on which module they are working on.  The
instructors have asked that the videos are "always" available.  NURSING
is an example.

 b.  Site restrictions are placed on us when we purchase the videos (ie) we
 obtain PPR, but we cannot obtain or cannot afford the right to lend
outside of our institution.

 2.  "PRIVATE USE ONLY. NO BOOKINGS".

 This is used when we cannot obtain PPR.

 3.  "NONERASURE RIGHTS PURCHASED FROM MAGIC
LANTERN.  MAY 1995."

Used when AEMAC [the purchasing consortium] drops a title and the
individual institution arranges to pick up the rights directly from the
distributor.

4.  "Five year license expires May 2000. TV Ontario. (May 1995)"

5. "Available to eligible B.C. post-secondary institutions only."
     This indicates rights to purchase from AEMAC or for ILL

6. "Home use only"

7. "Faculty use only."

8. "License expires 06/06/98, non-erasure."
     License for entire consortium expires, but vendor does not require
individual institutions to erase all copies.

9. "Restricted to in house use only, no external borrowing"
     Would apply to an institution's students and ILL

10. "Restricted to Culinary Arts use  in house, no external borrowing."
     Needed by students in the program -- restriction applied by library

11. "In house use only."
     - no PPR

12. "MEC lending only"

13. "Restricted to Criminology use."
     Restricted by license agreement to a certain segment of  the
College community.

Thanks again..

Penny
--
Penny Swanson
Technical Services Librarian
Douglas College Library, New Westminster, B.C. Canada
Internet: [log in to unmask]      Voice: (604) 527-5259