Please see response below. I hope it helps a little.
On Wed, 31 Jul 1996, L. Dale Pattersosn wrote:
> At the Spring MARAC meeting several of us were enthralled by the panel
> EAD discussion. At the close of the session we were told where we could
> find the tag library for the ead and invited to look into it. So, my
> staff and I have been working our way through this document over the
> summer and we have a couple of questions.
> In the eadheader there is the author element. The few instances we have
> seen seem to have the creator of thte ead instance in this element - in
> fact the tag library seems to imply the same. Yet the creation element
> also requires the name of the ead creator. It seems that the author
> element under the eadheader could just as logically contain the name of
> the creator of the finding aid (which won't always be the same as the
> person who creates the ead instance). We've seen one such example.
> Could someone comment on current practice?
We are currently developing local policy with respect to the <eadheader>.
This is local policy, and we most certainly welcome reaction.
With respect to the <author> element in the <titlestmt> in the
<eadheader>, we have identified two possible approaches, each depending on
the context of creation.
1. the person responsible for creation of the intellectual content of the
finding aid and the person responsible for the encoding are one and the
same. (We envision this being the context for original creation of our
future finding aids).
Example (end tags not supplied):
<titleproper>Register of Somebody's papers.
<author>Processed by and machine-readable finding aid created by
Jack Von Euw
2. the person (or people) responsible for creating the intellectual content
of the finding are distinct from those creating the machine-readable
finding aid. This is distinctly the case with conversion of the
Bancroft's "legacy" finding aids.
<titleproper>Register of Somebody's papers.
<author>Processed by The Bancroft Library staff; machine-readable
finding aid created by Gabriela Montoya.
We are using the <creation> element to provide a prose description of the
creation. We currently use the following "formula," though we are still
refining it. We eliminate the brackets and whichever text is not
appropriate at the time of encoding. We decided that listing the names of
the creators/those responsible in the <creation> element was redundant,
given our use of the <author> element.
<creation>Machine-readable finding aid derived from [paper by
means of scanning and OCR; OCR file edited for typographical errors
before encoding] [WordPerfect [version number if known]]
[typescript by rekeying]. [Date of source: <date> .</date>] </creation>
<langusage>Description is in <language>English.</language>
Reactions/suggestions are most certainly welcome.
> My second question relates to the use of rows in the dsc element. We
> are using Panorama Pro to display our instances. When we come to using
> the <c01> elements, followed by drow and dentry, we can't get a
> reasonable display on the screen; the columns are bunched up. It is as
> if the column width attributes are ignored. When we experimented with
> the table element the display was better. Can any comment on how to
> edit the style sheet so that the row elements will format correctly?
The tabular layout is most certainly problematic given currently readily
available software, that is, Panorama. Nevertheless, some institutions
feel that the tabular layout we have used on paper successfully displays
the information in a succinct, decipherable manner, and therefore they
would like to retain it, pending the development of proven alternatives.
Yale and Berkeley are such institutions. Harvard, on the other hand, has
decided to take a purely logical, descriptive approach, using no tabular
geometry to display the lists, (If I have gotten this wrong, someone from
Harvard or Yale will correct me, I trust).
Yale has had some success with Panorama and the tabular layout of the
lists, and they are the best source of help in this regard. I would urge
them to share their Panorama style sheets with others. And I would also
encourage someone from SoftQuad to speak on behalf of Panorama as well.
> > Thanks
for any comments or advice from a group of novices! > > Dale Patterson
> Archivist/Records Administrator
> General Commission on Archives and History [log in to unmask]
> United Methodist Church phone: (201) 408-3189
> Madison, NJ 07940 FAX: (201) 408-3909