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PCCLIST Home

PCCLIST  January 1998

PCCLIST January 1998

Subject:

PCC Participants' Meeting ALA Midwinter

From:

"Anita L. Cristan" <[log in to unmask]>

Reply-To:

Program for Cooperative Cataloging <[log in to unmask]>

Date:

Wed, 21 Jan 1998 11:55:23 -0500

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (244 lines)

                      PCC Participants Group Meeting
                             January 11, 1998
                           Report of Highlights

     The Program for Cooperative Cataloging (PCC) Participants Group
Meeting was held on Sunday, January 11, 1998.  Brian Schottlaender,
chair, PCC Policy Committee (UCLA) opened the meeting and announced that
the unified governance document had been approved at the inaugural
meeting of the consolidated PCC.  That meeting was held at LC on November
13-14, 1997.  He thanked OCLC for providing a facilitator who was
immensely helpful in moving the meeting through a day long agenda of
planning and goal setting.  He then presented the reworded mission
statement which seeks to be more inclusive:

     "In support of the need to provide access to information resources
     the program will seek to cooperatively increase the timely
     availability of authoritative records created and maintained under
     accepted standards, to facilitate the cost-effective creation and
     use of these records, and to provide leadership in the national and
     international information community."

     Schottlaender then presented an overview of the organizational
structure which includes a Steering Committee composed of five permanent
members, a nineteen member Policy Committee (PoCo) composed of the
Steering Committee members, and rotating members elected to represent the
NACO, BIBCO, and CONSER program participants.  Also among the membership
of the PoCo will be six non-voting members: the three Standing Committee
Chairs, the BIBCO Coordinator, the CONSER Coordinator and the Secretariat
Representative from LC.  The complete text of the strategic plan document
and the roster of members of these Committees are available on the PCC
homepage. URL: http://lcweb.loc.gov/catdir/pcc/.

     Schottlaender also announced that the PCC Task Group on Budget and
Finance had delivered its report to the Steering Committee.  He announced
the formation of the PCC Nominating Committee composed of Jennifer Bowen
(Eastman School of Music), Ingrid Parent (National Library of Canada),
and Roxanne Selberg (Northwestern University).  A slate of candidates is
expected to be finalized by the end of February.

     He next announced that Sally Sinn (National Agricultural Library)
had been elected as Chair-Elect of the PCC Policy Committee to succeed
him in October.  Michael Kaplan will remain Chair of the PCC Standing
Committee on Automation until Oct. 1998 and Joan Swanekamp will remain
Chair of the PCC Standing Committee on Training until Oct. 1999.  Joan
Schuitema, the new Chair of the PCC Standing Committee on Standards will
serve until the year 2000.  At the top of this Committee's list of tasks
is finalizing the core-record standard for computer files, as well as
continuing review of core-record standards.  The Committee is also to
look at collection level record usage and at methods for the evaluation
of the PCC core-level record vs. copy-cataloging.

     Schottlaender then proceeded to give a brief update on the AACR
Conference recently held in Toronto.  He noted that the papers read at
the conference resulted in nine focus groups that produced
recommendations as follow:
     1.  Streamlining and speeding up the rule revision process.
     2.  More internationalization of the rules.
     3.  Removing the case-based rules.
     4.  Redefinition and consolidation of terms.
     5.  Issues relating to seriality.
     6.  Developing an entity-relationship modeling exercise.
     7.  Dealing with the "content vs carrier" issue.
     8.  Administrative issues such as making explicit all the principles
     and intent that underlie AACR2.
     9.  The issue of review for AACR2 so that non-author countries can
     submit proposals for  rule revision.

Schottlaender noted that issues relating to seriality will have the most
immediate impact on the PCC.  The principles in the paper that Jean
Hirons (LC) and Crystal Graham (U.C. San Diego) prepared are to be
formalized into rule revision proposals and brought to CC:DA by ALA
Annual in June.  Hirons, together with the CONSER AACR Review Task Force,
will coordinate the effort.  Schottlaender also noted that the PCC would
be petitioning CC:DA for formal PCC representation.

     Ann Della Porta (LC) began the Coop Report by announcing that LC has
delayed the implementation of the use of second indicator value 1 for
multiple surnames until the installation of the ILS (Oct. 1999).
However, there are to be two exceptions: records from the British Library
and the Dance Heritage Coalition.  This decision will impact NACO
procedures by creating a split in bibliographic records and the authority
file but she reminded all that it is important to remember to be
consistent within a record.  For the full text of this announcement
please visit the CPSO homepage at: URL: http://lcweb.loc.gov/catdir/cpso.

     She announced the new BIBCO and NACO libraries that have joined the
program during the past twelve months.  New NACO members are:  The
Donohue Group, Inc.; Georgetown University; Graduate Theological Union;
Louisiana State University Law Library; National Library of Scotland;
Nevada State Library and Archives; Northwestern University Law Library;
Seattle University Law Library; Stetson University Law Library; Texas A
& M University; Trinity University (San Antonio, Tex.); Tulane
University; University of Arkansas, Little Rock, Law Library; University
of California, Los Angeles, Law Library; University of California,
Berkeley, Law Library; University of Cambridge; University of Connecticut
Law Library; University of Houston Law Library; University of Minnesota
Law Library; University of Pennsylvania Law Library; University of
Tennessee, Knoxville, Law Library; University of Texas at Austin, Law
Library; U.S. Holocaust Memorial Museum; Washburn University Law Library;
WLN; and two funnel projects: the Arabic Funnel Project and the OLAC
Funnel Project.

     The seven new BIBCO libraries added to the program in the past
twelve months are: Vanderbilt University; Indiana University-Indianapolis,
School of Law; Brigham Young University; California Academy of Sciences;
University of Washington; Oklahoma State University; and Stanford
University, bringing the total of BIBCO libraries to 24.

     Della Porta reported that the composition of the BIBCO Operations
Committee had been announced: Margaret Shen (Cleveland Public Library),
Kate Harcourt (Columbia University), Karen Calhoun (Cornell University),
Jain Fletcher (University of California, Los Angeles), John Schalow
(University of Maryland), Bill Garrison (University of Colorado), Adam
Schiff (University of Washington), Pete Wilson (Vanderbilt University),
and Joan Swanekamp (Yale University).  Representatives from RLG and OCLC
will be included.  Della Porta serves as BIBCO Coordinator.  The chairs
of the three Standing Committees also sit on this committee in order to
assure continuity in the organizational structure.

     Next she publicized that there will be an expanded SACO workshop
held at ALA Annual in Washington, DC.  It is envisioned that the morning
session will be devoted to the basics of subject heading proposal
creation with a more advanced session in the afternoon.  The date of this
workshop will be announced soon.

     The next Series Institute is planned for April 29-May 1, 1998.  All
independent NACO contributors are welcome to register for the course and
should contact their NACO liaison for more information on either of these
workshops.  Della Porta reminded everyone that if they had not subscribed
to the PCCLIST they should do so by writing to David Williamson (LC) at:
[log in to unmask]

     The CONSER report given by Jean Hirons followed.  She announced that
Kim Dobbs has retired as Chief of the Serial Record Division (SRD).  She
also announced that the newly appointed Assistant Chief of SRD, Maureen
Landry, has been appointed Acting Chief of SRD with Kim's departure.
Hirons then announced that there would be a 25th anniversary celebration
of CONSER at ALA Annual in June.  As part of that celebration she is
planning to develop an ongoing program for serials training.  In
preparation for the development of this training curriculum she will be
sending out a survey to all heads of technical services and heads of
cataloging departments in order to identify types of training which are
needed.  The focus of Hirons' report centered on the AACR Conference and
the resulting task of formulating rules based on the paper that she and
Graham authored.  These proposals are expected to be finished in time for
presentation to CC:DA at ALA annual in June 1998.  The three main topics
under consideration are:
     1.  The definition of a serial.
     2.  The development of descriptive rules for electronic serials and
     the revision of the descriptive rules for all other serials.
     3.  The issue of access, including the use of uniform vs. key title
     and whether these should be merged as well as improving the rules
     for linking successive title changes.
For more information on this topic visit the CONSER homepage at URL:
http://lcweb.loc.gov/acq/conser

     Schottlaender then introduced John Byrum, Chief of the Regional and
Cooperative Cataloging Division (LC), who presented an overview of a list
of activities to support the PCC Strategic Plan that had resulted from
the PCC November meeting.  This list has is still in development and
subject to review and comments of the Policy Committee as well as the
Standing and Operations Committees.

In the area of database development possible activities include:
     1.  Increasing BIBCO output by 15,000 records annually to reach a
     goal of 90,000 by 2002.
     2.  Increasing NACO contributions to 200,000 records annually by
     2002.
     3.  Maintaining CONSER contributions, including maintenance.
     4.  With OCLC and RLG developing further automated capabilities for
     record contribution.
     5.  Encouraging ILS vendors to develop automated authority
     generators and the means for their real-time upload to utilities.
     6.  Encouraging bibliographic utilities to implement agreements
     necessary for the timely exchange of Program records.
     7.  Expanding the availability of records from international sources.

Under Standards development proposed activities include:
     1.  Developing, evaluating, and updating Core record standards,
     including a FAQ to facilitate interpretation.
     2.  Investigating the streamlining rules for cross-references on
     name authority records.
     3.  Exploring alternatives to traditional cataloging (e.g. Dublin
     Core) for electronic resources and follow-up on ALCTS MetaData
     Access Committee recommendations.
     4.  Participating in development of rule revision proposals
     regarding seriality.
     5.  Issuing new CCM modules for legal serials and rare serials.
     6.  Developing a BIBCO participants' manual.
     7.  Preparing the 3rd edition of the NACO Participants' Manual.
     8.  Expanding Web-based documentation.
     9.  Developing mechanisms for evaluating PCC database coverage.

In the area of leadership activities under consideration include:
     1.  Providing continuing education programs for the library
     community.
     2.  Developing serials cataloging training.
     3.  Exploring Web-based training.
     4.  Making presentations to library science and information
     programs.
     5.  Assessing usefulness of PCC records to catalogers.
     6.  Evaluating end-users satisfaction with catalog records.
     7.  Encouraging development of "funnel projects".
     8.  Encouraging international library participation in authority
     file contribution.
     9.  Expanding CONSER Enhance.
     10. Drawing upon membership to form task forces when needed to
     accomplish program activities or perform special tasks.

And lastly examples of activities that support the goals of the
governance and operations include:
     1.  Monitoring the Strategic Plan and update Action Plan.
     2.  Collecting statistics online.
     3.  Monitoring the implementation of the consolidation.

     The final presentation of the evening was made by Joan Swanekamp
(Yale), Chair of the PCC's Standing Committee on Training.  She announced
that ALCTS and RUSA will be jointly sponsoring workshops to promote the
new cataloging values as defined by the PCC.  These workshops will be
called Cataloging Now!  They will feature a facilitated presentation of
traditional and contemporary work-place scenarios leading the audience
to come to their own awareness of the need for streamlining cataloging
processes and how the newly defined core-record standards might be
applied in those procedures.  These workshops are not meant to be a
substitute for BIBCO training but more a precursor for that training and
a public relations tool for recruiting new members to the PCC's component
programs.  The present planning calls for a communal morning session with
three breakout sessions in the afternoon.   One session will target
public service librarians, one targeting catalog librarians, and one
administrators.  The first of these workshops has already been scheduled
and is to take place in conjunction with the annual meeting of the
American Association of Law Librarians in Anaheim, California in July.
These workshops are to be presented over the next three years and may be
planned in conjunction with the annual meetings of the various
bibliographic networks and/or as special stand-alone workshops.

Ana Cristan
Cooperative Cataloging
Regional and Cooperative Division
Library of Congress, LM537
Washington, DC 20540-4382
(202) 707-7921 (fax): (202) 707-2824
e-mail: [log in to unmask]

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