With apologies for the duplication I am posting this message here to
reach those of you that do not subscribe to the Enhance members listserv
because there is quite a bit of information in the last half of this
message relevant to the BIBCO Program and the National Level Enhance
This authorization and its procedures have generated many questions and
comments in the last few months, in this message Ellen Caplan and Jay
Weitz respond to these questions and have clarified the confusion.
Please contact Ellen Caplan for information on how to subscribe to the
Acting Team Leader/BIBCO Coordinator
Regional and Cooperative Division
Library of Congress, LM537
Washington, DC 20540-4382
>> The following is not so much a summary of the discussion from the
Enhance Sharing Session held in Washington at ALA, but follow-up on
the questions that several of the participants raised. If I have left
anything out, please contact me. My apologies for taking so long to
send this information to you.
>>CATME for Windows
There was some discussion on whether CatME for Windows was being used
by Enhance libraries now that replaces could be done through CATME.
Most of the participants indicated that CATME was still not useful for
Enhance because they could not correct or create authority records, or
use Robert Bremer's Authority macro.
After ALA, David Whitehair, CatME for Windows Product Manager,
confirmed that users cannot use Robert Bremer's Authority macro to
create authority records from data in bibliographic records because
CatME does not yet support NACO functionality. However, he reported
that OCLC plans to add NACO functionality to CatME for Windows in a
future enhancement. A project to do this is in the very early stages
and more information will be available later this year.
>> Order Of Replace For National Level Records
A question was raised about whether OCLC could provide a table listing
the precedence for replace for national level records. The Duplicate
Detection and Resolution (DDR) software, which compares and merges
Books records already in WorldCat, and the various programs that are
used to add records to WorldCat differ in some significant details.
In addition, Encoding Levels also play an important part in
determining which record is retained. The result is that any single
table of precedence would tend to be misleadingly oversimplified
because there are too many variables. One of the few generalizations
that can be made is that when a full-level LC record is involved, it
will always be the retained record.
>> Guidelines For Input Of Field 856 When Enhancing Other Members'
A question was asked about whether OCLC could provide guidelines for
entering data in field 856 in other members' records. The guidelines
should not differ for what a library would do for its own records. LC
issued guidelines on its web site and we think those might be useful
to you. See http://lcweb.loc.gov/marc/856guide.html.
>> Names Of Vendors
Several participants at the meeting asked that we announce the names
of the foreign vendors on the Enhance listserv as we begin loading
their records. We will be glad to do this. The most recent foreign
vendor, JEAN TOUZOT LIBAIRE EDITEUR (Touzot), was loaded this past
June. The symbol is TZT. Records from other foreign vendors
currently in WorldCat are Puvill (PL#), Casalini (C3L) and Iberbook
>> Master Enhance List
One participant asked if OCLC could add a column to the Master Enhance
List to indicate if the library has Enhance for CJK. Jay Weitz,
Product Manager for Enhance, reported that, because of the specialized
nature of CJK cataloging, institutions applying for CJK Enhance do not
go through the usual Enhance evaluation process and so have never been
tracked in the same way. In addition, especially since the
introduction of the OCLC Access Suite (which includes OCLC CJK
software), there is no longer the close relationship between
institutions that HAVE the software and those institutions that
actually USE the software, whichever authorization level they use.
OCLC needs to take a closer look at the feasibility of providing a
complete and reliable indication of CJK Enhance participation as part
of the Master Enhance List.
>> Enhance Procedures, BIBCO Libraries And National Level Enhance
Several participants at the Sharing session were from BIBCO libraries.
They raised some questions about the procedures and paperwork involved
in applying for Enhance for various formats after they have received
BIBCO training. Some BIBCO libraries would like to have Enhance and
National Level Enhance across all formats once they have been approved
for BIBCO and authorized for Enhance in Books format. OCLC staff
prefers to retain the format-by-format authorization process that was
built into the original design of the Enhance program. We have
discussed this with staff at LC and they have endorsed OCLC
maintaining format-specific evaluations. Enhance was intended to be an
extension of OCLC's own database quality control efforts.
The extra measure of individual format quality
evaluations helps to uphold that tradition. Over the years we have
found that the whole evaluation and monitoring process helps identify
inputting and cataloging problems that would have a negative impact on
the quality of records in WorldCat. Many institutions have actually
expressed appreciation for the fine-tuning in their own procedures
that have resulted.
OCLC will be working on a formal statement concerning Enhance
procedures, paperwork and monitoring for BIBCO libraries in response
to similar questions raised at the May BIBCO Operations Committee
meeting. We are planning to have the statement ready before the end
of the calendar year. In the meantime, OCLC will continue to limit
Enhance by format and will require records be evaluated before Enhance
is granted for a specific format.
>> Adding vernacular to LC records
Several participants at the Sharing session had questions about adding
vernacular on LC records. They were interested in using National
Level Enhance to add vernacular instead of having OCLC's Technical
Processing Dept. upgrade the records using the information supplied by
the libraries. Enhance libraries that are also BIBCO libraries can
ask for a National Level Enhance authorization to add vernacular.
However, we ask that they contact the BIBCO Coordinator at LC for
information about what is required to participate. We also ask that a
library requesting National Level Enhance for CJK indicate on the OCLC
access and authorization form that the authorization is for CJK.
Basically, if the CJK participants want to add vernacular to LC
records they will also have to verify all headings. This requires
participation in NACO. Unless those wanting to add vernacular are
willing to do the work involved in being a NACO participant, they will
not be approved for a National Level Enhance authorization.
CJK libraries can still have vernacular added to LC records even if
they do not want to do all the work required for BIBCO. They may send
OCLC's Technical Processing Dept. the information. Specifically, send
copies of the records with vernacular characters added to Ms. Bing Yu,
Asia Link Supervisor, via mail, fax, or e-mail. Ms. Yu will see that
the records are processed within two weeks from the date of receipt
provided that the quantity does not exceed 30 records per language in
one day. If more are received, it may take longer to process those
over the limit.
>> Exporting Core Records With Vernacular
One participant reported that she was not able to correctly export a
K-level record with an 039 field containing 'core'. The Encoding
Level is not changed from 'K' to '4' on output as it is on other
core-level records. Hisako Kotaka, CJK Product Manager, reported that
a fix will be installed for CJK 3.0, which is scheduled for release in
early 1999. In the meantime, CJK users will have to convert these
records to Encoding Level '4' in their own local system, edit them
before exporting or enter them without the 'core-level' designation.
If the 'core-level' designation is not used in the master database
record, the library can either enter the records at I-level, if the
records meet I-level standards, or K-level.
If you have any questions or comments about this information, please
feel free to post to this list or contact me directly.
Ellen R. Caplan
Collections & Technical Services Division
6565 Frantz Rd.
Dublin OH 43017
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