Earlier this year I finished my first EAD (beta) finding aid. In the
container list, I included the box number with each folder, because I was
taught this was the *correct* way to do it. The justification was that in
viewing a digital document with many boxes and many folders, the box number
might not be evident unless it was included with each folder. [Example:
<c02><did><unitloc>Box 1, </unitloc><unitloc>Folder 2</unitloc>
<unittitle>Folder title</unittitle></did></c02>
<c02><did><unitloc>Box 1, </unitloc><unitloc>Folder 3</unitloc>
<unittitle>Folder title</unittitle></did></c02>
etc.]
Now I'm working on my first EAD v.1 finding aid. In looking at v.1 examples
on the web, I find some indicate the Box number only once, at the beginning
of the list of contents for each box. [See the "Papers of Michael Ivanovitch
Rostovzeff" finding aid at Duke, and the sample finding aid on RLG web site:
http://www.rlg.org/rlgead/T3minmkB.html] Has there been a change in what is
considered "best practice"?
I'd like to re-open some discussion on the pros/cons of these two different
tagging styles (in v.1, although the theory will probably apply to either).
Do you use <container type="box"> once for each box, or do you repeat the
box with each folder? What are current thoughts on this and why? Please
post responses to the list. Thanks.
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Katherine A. Hayes, Assistant Archivist
Niels Bohr Library, American Institute of Physics
One Physics Ellipse, College Park, MD 20740
(301) 209-3179 [log in to unmask]
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