Here at the Archives of Ontario, we are currently investigating options
for automating our file lists. EAD is an option that we are considering
but we have several concerns. We have approximately 3,000 lists in a
variety of sizes and formats (e.g. tables, spaced entries, paper
copies). Moreover, there is no defined structure for these tables.
Although typical file lists contain four "fields" (reference code,
title, dates, and container), many have extra "fields" (such as a
creator code or a subject field). Does anybody have experience with
retroactive conversion of such diverse file/container lists? We are
trying to determine the resource issues involved in such retrofitting.
Also, is it possible to include header/footer information with each
displayed page in EAD? Given that our file lists are often quite large,
we feel that this is an important element to include. Any comments,
anecdotes, or advice would be appreciated.
Archivist, Health/Social Portfolio
Archives of Ontario