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PCC participants:

Cooperative cataloging endorses RLG's statement.

Ruta Penkiunas
Acting Cooperative Cataloging Team Leader
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From: "Ed Glazier" <[log in to unmask]>
To: "NACO" <[log in to unmask]>
cc: "RIC RLGInfoCenter" <[log in to unmask]>,
        "Karen Smith-Yoshimura" <[log in to unmask]>,
        [log in to unmask], "Pam Carls" <[log in to unmask]>
Message-ID: <[log in to unmask]>
Date: Mon, 1 Mar 1999 11:51:33 -0800
Subject: Old Saved Records in RLIN NAF - your help is needed
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As of March 1, 1999, there were over 4500 saved records in the RLIN
NAF
file that were more than 30 days old.  The headings in these records
can be
searched only via the PRP (Pending Record Phrase) index.  This index
was
never intended to contain such a large number of headings, and
sometimes
system errors result in doing FIN PRP searches.

Saved status was intended as a TEMPORARY holding place for records for
which further research was needed or records which a NACO trainer at
LC or
elsewhere was intended to review.  It is not helpful to other NACO
participants to have headings in this status for YEARS and not to have
access through regular NAF indexes.

Please review your saved records.  You may do this with a FIN ST S
search.
This search may also be qualified with a date parameter - year, a
month and
year, or even an exact date - in the form: FIN ST S 1995; FIN ST S
6-96;
FIN ST S 6-29-96.  If you are now an independent NACO participant, you
should review the content of your own saved records and contribute
them by
changing ST "s" to ST "p".  If you have been waiting for a response
from a
trainer, please request prompt attention from the trainer.  Headings
in
records that are not current should be researched in NAF before
contributing in order to prevent the creation of inadvertent duplicate
headings.  Duplicates should be deleted; non-duplicates should be
contributed.

In some few cases, a record that is retrieved with a FIN ST S search
may
not actually be a saved record.  In such a case, please send me a
message
saying so and containing the record ID.  However, you will find that
most
records retrieved in this fashion really are saved records.   You may
be
able to enhance your own NACO contribution statistics by contributing
these
records at the same time you are adding full NAF records and
streamlining
the operation of the RLIN NAF.

If you have questions about the process of contributing saved NAF
records
or other authorities issues, please send them to the RLG Information
Center
- [log in to unmask] or to me, [log in to unmask]  We would
appreciate
your attention to this matter.  Thank you.




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