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Automation Report No. 02-01 February 22, 2002 Subject: Network Library Home Page A new version of the Network Library Home Page <http://www.loc.gov/pics/> is expected to be released February 25, 2002. The new version will have four new features: ordering braille replacement volumes; international interlibrary loan (ILL); expanded ILL library selection; and the Network Library Manual. There are also changes to the look and feel of the menu structure. The following are the changes in the new version: 1. Braille replacement volumes: Occasionally, part or all of a braille book is damaged in transit or lost by a reader. NLS has now arranged to replace such missing or damaged volumes of braille books. This program is NOT to be used to provide books that do not arrive from the original shipment. These missing books will be claimed under warranty by using a procedure you will receive information about in the future. Replacement volumes are available for most books BR8900 and above. The replacement volumes will be produced on a braille embosser and will not be of the same quality as the original volume. In the first year, each braille-lending library will be limited to ten (10) replacement volumes. To order volumes, use the menu item "Selected Forms to send to NLS" to access the "Request Replacement Braille Volume." After you fill in the appropriate information, select the "Submit Request(s)" button and your orders will be forwarded to the replacement-volume producer. 2. International Interlibrary Loan (ILL): NLS is working with the Canadian National Institute for the Blind to bring Canada into the web-based interlibrary loan system. Although no Canadian libraries are yet participating in the system, we are including the international ILL form in order to prepare for the first of them. In the future, other international libraries will be included. There is a separate form for international ILL. International libraries will be able to use only that form for ILL requests. Only libraries indicating that they will accept requests for international loans will show up on the drop-down list of that form. Your library indicates whether or not it will accept international ILL requests in your profile. The international ILL form does not allow a patron name and address to be entered, because international ILLs are allowed only between libraries and do not permit direct mailing to patrons. Network libraries should honor international ILL requests only for locally produced materials. International requests for NLS materials should be forwarded to NLS (LC*3). 3. Select organization: A new feature has been added to the ILL forms, both national and international, for selecting the library to which you will send an ILL request. You may select the library on the form by the four-letter code from the drop-down list, as you do now, or you may use the "Select Organization" button to search for libraries by name or holding code. Using "Select Organization" opens a new window in your browser. At the top of the new window is the name and address of the library whose code was in the "To Lending Library" entry of your ILL form. Below that are three drop- down selection boxes, one for the four-letter organization codes, one for the organization names, and one for the holding codes that are listed in the Key to International Union Catalog Codes and Lending Conditions entry of your Reader Advisor Interlibrary Loan Manual. You may use any of the drop-down lists to choose the library to which to send your request. (Remember that in a drop-down list a letter key takes you to the first entry in the list that starts with that letter and repeated keying of the letter takes you down through the list.) If you select the "Accept" button next to an entry, the window will close and the four-letter entry of that library will be in the "To Lending Library" of your ILL form. If you select the "Validate" button, the window will be refreshed with the name and address of your selected entry, and the other drop-down boxes will have the corresponding entries for your selection. After you validate a selection, any "Accept" button will close the window and return you to the ILL form with the "To Lending Library" entry filled in. 4. New menu structure: We have moved to a two-level menu structure and have replaced the radio button and submit mode of operation with direct links. The opening menu contains just the headings for the different sections of the site (Copy Allotment, Interlibrary Loan, NLS WebNet, etc.). Selecting the heading takes you to a page with the menu options for that feature. 5. Section links: Across the top of each second level menu, you will find section links, the underlined list of each of the sections of the site. Selecting the link will take you to the section. 6. Copy allotment groupings: Books in copy allotment may now be viewed with adult books first, followed by the juvenile books. To view this display, select the "List Books With Grouping" button at the top of the page. When you are in that view, you have a link "jump to juvenile" that will take you directly to the start of the juvenile books list. You may return to the standard order, sorted only by book number, by selecting the "List Books Without Grouping" button. You may also set your profile so that your preferred listing is either grouped or not when you first view the copy allotment page. 7. Selected forms to send to NLS: There is a new menu item for forms that you fill out and send to NLS. We have moved the forms for submitting data to the union catalog to this item and this is where we have added the form for requesting replacement braille volumes, described in 1. above. We expect other forms to be added in the future. 8. Selected reports and documents from NLS: This is another new menu item like the one above that is intended for information made available to you from NLS. The magazine ship dates list has been included under this menu item, as well as the Network Library Manual, announced in Network Bulletin 02-06. For further information contact: Robert McDermott Automation Officer 202-707-9313 [log in to unmask]