I am belatedly replying to Kevin Randall's message of May 23 and John Wright's message of June 4. I want to step back and give an overview below of the principles behind the policies in LCRIs for access to main series to put the addition to LCRI 12.6B1 into the appropriate context. Judy = = = = = = = = = In LCRI 21.30L, there has always been a distinction between numbered and unnumbered main series. Because a numbered main series could be processed at a library only at that "top level" (checking in the issues of the various subseries by the main series numbering), two added entries are given whenever what is being cataloged is an analytic of a subseries of such a numbered main series: one access point for the main series; one access point for the subseries (entered subordinately to the main series heading). Separate access for the numbered main series is important so that identification and retrieval can happen at the "top level" for those libraries who are interested only in that level. If the analytic is a single-part monograph or an integrating resource, the numbering for that one specific part in the main series is given in the access point for the main series. If the analytic is a multipart item, the numbering in the added entry will be numbering for the parts in the main series. If the analytic is a serial, the only times there is an indication of the serial issues' numbers in the main series are generally when the serial died after only a few issues or each issue of the serial analytic has the same number in the main series; most of the time in a bibl. record for a serial analytic, the 8XX for the numbered main series lacks subfield $v. If the subseries is also numbered, that numbering is given in the 8XX access point for the subseries: a single-number $v in an analytic record for a single-part monograph or an integrating resource, a multiple-number $v in an analytic record for a multipart item, and usually no $v in a serial analytic. Because an unnumbered main series cannot be processed at a library only at that "top level" because the numbering to make check-in possible is lacking, the LCRI does not consider that an unnumbered main series can have a separate bibliographic existence at that level. A heading is not established separately for an unnumbered main series; the title proper of the main series exists only in connection with the title of the subseries in a single heading. Consequently, there is only one access point in an analytic of a subseries of an unnumbered main series: a single access point for the combined main series/subseries heading. If the subseries is numbered, that numbering is given in the single access point (either 440 or 8XX): a single-number $v in an analytic record for a single-part monograph or an integrating resource, a multiple-number $v in an analytic record for a multipart item, and usually no $v in a serial analytic. Just as a library can choose to handle the numbered main series only at that "top level," a library can choose not to analyze below the subseries level. Such a decision then requires a collected set serial record for each subseries because there won't be individual records for analytics of the subseries where "class sep" call numbers can reside. The 245 field in each collected set record is the title of the main series plus the title of the subseries (rule 12.1B4); numbering is never given in the 245 field. Each subseries collected set record is an analytic of the numbered main series. The 245 field is the access point for the subseries. To provide access for others to the numbered main series, the main series should be repeated in the 4XX field and, if necessary, traced explicitly in the 8XX. It would be possible for the subseries to exist for only a few issues or for all issues in the subseries to be the same number of the main series; in such a case, $v would be included in the 4XX/8XX. >>> [log in to unmask] 06/04/03 10:34AM >>> I agree with Kevin's analysis of the limitations of this draft LCRI. John B. Wright 6742 HBLL Brigham Young University Provo, Utah 84602 (801) 422-5246 [log in to unmask] -----Original Message----- From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Kevin M. Randall Sent: Friday, May 23, 2003 12:07 PM To: [log in to unmask] Subject: Re: draft LCRI 12.6B1 I agree with Judy that the provision in the revised RI 12.6B1 helps to include the series title in a series index. However, I disagree about the numbered/unnumbered aspect. The principle in RI 21.30L that I think Judy is referring to appears to be about giving access to a main series and subseries when the title proper is an analytic title, not the subseries itself. If the reason for giving a series heading is to get the record indexed by series title, the numbered/unnumbered status of the main series is entirely irrelevant--especially given the fact that the numbering is eliminated from the series heading. In the example in the revised RI, it can't be determined from the transcription and tracing whether or not the main series is numbered. So, if "Research papers in psychology" was actually unnumbered, what would be the difference? Paul alludes to something that needs more clarification: There are really two kinds of numbering that need to be kept in mind. 1. Each volume in the main series has a unique main series number. Main series ; v. 12. Subseries ; v. 1 Main series ; v. 28. Subseries ; v. 2 Main series ; v. 33. Subseries ; v. 3 2. The subseries has a main series number and a subseries number (or perhaps chronological designation), and each volume of the subseries will have the same main series number on it. Main series ; v. 12. Subseries ; v. 1 Main series ; v. 12. Subseries ; v. 2 Main series ; v. 12. Subseries ; v. 3 Here, "Subseries" constitutes v. 12 of "Main series". Paul's example is of this kind. I think the "unnumbered" aspect should be removed from the RI. And maybe examples of both kinds of situations should be given (the existing example, and the one Paul gives). Kevin M. Randall Head of Serials Cataloging Northwestern University Library 1970 Campus Drive Evanston, IL 60208-2300 email: [log in to unmask] phone: (847) 491-2939 fax: (847) 491-4345 At 12:12 PM 5/23/2003, Judith A Kuhagen wrote: >Paul, > I want to explain more about the revision to LCRI 12.6B1. > > A separate access point for a numbered main series is required >for two reasons: (1) not all indexing includes 245 in a series search; >(2) the principle in LCRI 21.30L about a separate access point for a >numbered main series (not an unnumbered series). > > In the example, "Part A" is not the numbering for the main >series; it is the subseries designation. The numbering generally isn't >recorded in series statements in serial bibliographic records. > > Judy > > > >>> "Paul J. Weiss" <[log in to unmask]> 04/25/03 01:09PM >>> >I am not sure what the value is in the proposed new section of the RI. >The >series title already appears, and can be indexed from, the title >proper. >This seems like extra work for little benefit. Also, why would this be > >limited to numbered main series? > >If this section is added to the RI, the example does not seem to >illustrate >what is being discussed. Shouldn't it be something like the >following? > >245 00 $a Research papers in psychology. $n Part A, $p Behavior >modification studies >440 #0 $a Research papers in psychology ; $v pt. A > >Paul J.Weiss >UCSD NACO Coordinator