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At the University of New Mexico we often have similar situations with lists of separated materials. We handle it by noting that there are separated materials in the <separatedmaterial> element, with a <ref> link from there to the list . The list itself is encoded in an <add> after the end of the <dsc>. For an example see http://elibrary.unm.edu/oanm/NmU/nmu1%23mss673bc/ Kathlene Ferris CSWR, Zimmerman Library MSC05 3020 University of New Mexico Albuquerque, NM 87131-0001 505-277-7172 [log in to unmask] --On Thursday, September 25, 2003 7:58 AM -0400 "Jennie A. Levine" <[log in to unmask]> wrote: > Hello! I think this is the first time I've posted to this list. I've > searched the archives, but can't seem to find what I'm looking for. > > At the University of Maryland, we are nearing the end of figuring out > how encode our finding aids. We've run into one sticky problem. > Several of our finding aids have appendices attached to them that > contain valuable information. Sometimes the appendices are really just > "Related Materials" in more detail, sometimes they're family trees, > lists of related publications, etc. > > We've decided that we are going to try as much as possible to return > these appendices to their proper homes, and in some cases, tags such as > <separatedmaterial> or <bibliography> will help us. Most of the > information will go into the <relatedmaterial> tag, but we want to > figure out the best way to tag this information for display purposes, > and also to tag it in such a way that we could choose not to display > that one portion, if we didn't want to. I guess the best way to ask is > by example. > > In our paper finding aid, we have some free text in the > <relatedmaterials> section about publications and archival collections > in our holdings that relate to the collection. Our first appendix is a > detailed list of individual photographs in our photograph collection > relating to the collection. > > I have something like this: > > <relatedmaterial><head>Related Material</head> > <p><i>The History of Caroline County</i> (1971 Maryland Reference > F187.C2H67) contains a history of the town of Ridgely and a brief entry > on the "state farm." Albert White's obituary appears in the Caroline > <i>Sun</i> on July 17, 1943, and the University of Maryland's <i>Alumni > News</i> mentions the death of Albert White on page three of the October > > 1943 issue....etc. > > If I want to include this List of Photographs in the <relatedmaterial> > tag, is there a simple way to do so, and yet, have it be somewhat > separate, in case we ever don't want to display that portion? The > appendix looks something like this now in the print version: > > APPENDIX A > List of Related Photographs > > Photograph Vertical File-University of Maryland > > Agricultural Experiment Station (all of the images below were taken in > Ridgely, Maryland) > #6288 unidentified buildings on the M.A.E.S. farm, n.d. > #6289 spring plowing at the M.A.E.S. farm. Tenant house on left of > ... > Photograph Vertical File-Portraits > White, Charles E., [n.d.] > White, Kate, [n.d.] > ... etc. > > So, if anyone has an experience dealing with these types of things, or > has very elaborate <relatedmaterial> sections, I would love some > suggestions on an efficient way to handle this. > > Thank you! > Jennie > > -- > Jennie A. Levine > Curator for Historical Manuscripts > Archives and Manuscripts Department > Hornbake Library > University of Maryland > College Park, MD 20742 > (301)314-2712 > (301)314-2709 FAX > [log in to unmask]