Audiovisual Specialist (#005613). Range 1A4. Continuing (100% FTE).
Hiring salary range: $37,620 - $48,110
Please apply online at (search for Req #005613 to retrieve the correct opening).

The Hoover Institution at Stanford University, Stanford, California, is seeking qualified candidates for the position of Audiovisual Specialist. The Audiovisual Specialist reports to the Associate Archivist and is responsible for arrangement, description, and preservation (65%) and reference and duplication (35%) of sound and moving image materials in archival holdings of the Hoover Institution.

-Create and apply procedures for reformatting, preserving, and cataloging sound and moving image materials;
-Manage analog and/or digital preservation reformatting processes with vendors, including materials preparation, delivery or shipment, tracking, and log-in upon return;
-Perform quality control checks on reformatted analog and digital copies received from vendors and return defective products for re-work;
-Describe collections of sound and moving image materials using word processing applications, catalog individual sound and moving image materials using MySQL databases or other computer applications, and re-house, label, and shelve sound and moving image materials;
-Provide reference service, including assisting and monitoring visitors using the materials;
-Obtain price quotes from vendors for reproductions of sound and moving image materials and handle delivery, pickup, and shipping of materials;
-Communicate with researchers and manage use/licensing agreements and payments for reproductions, follow copyright laws and policies, and maintain related documentation;
-Identify sound and moving image materials problems and recommend solutions, especially in connection with preservation issues;
-Stay abreast of technological developments as they relate to archival sound and moving image materials, and recommend future needs;
-Assignments may include light paging and re-shelving of archival materials, and occasional reference desk duty, including on some Saturdays.

-Undergraduate degree in history, political science, or related field, and strong knowledge of 20th and 21st century history;
-At least 5 years experience in an audiovisual archive, library, or similar organization;
-Knowledge of sound, video, and film formats and elements, related equipment, and related preservation issues and standards;
-Ability to work independently, exercise good judgment, discretion, and initiative, interact with a diverse public, work collegially with supervisor, peers, and other staff, especially fellow audiovisual specialist and preservation staff, and exhibit understanding of importance of public service to both the Hoover Institution and outside clientele;
-Strong administrative aptitude with excellent record-keeping and computing skills, including word processing, spreadsheets, databases, and digitizing of sound and moving image materials;
-Highly developed organizational skills, with great attention to detail, and ability to coordinate numerous activities and a high volume of requests under tight deadlines;
-Excellent written and oral communication skills, including spelling, grammar, and composition skills for drafting finding aids, proposals, and correspondence;
-Ability to coordinate information with vendors, researchers, and donors, and to collaborate with Hoover Fellows, Stanford faculty, and distinguished visitors;
-Ability to lift 30 lbs., and to handle a fully loaded book truck;
-Possess current California drivers license.

The Hoover Institution at Stanford University has a strong institutional commitment to the principle of diversity.  In that spirit, we welcome applications from all people, including women, members of ethnic minorities, and disabled individuals.

Please apply online at (search for Req #005613 to retrieve the correct opening).

Submitted by
Lisa K. Miller
Associate Archivist, Hoover Institution
Stanford University
Stanford CA 94305-6010
[log in to unmask]
phone 650-724-2961
fax 650-725-3445