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Date: Tue, 12 Oct 2004 14:37:26 -0400
From: Andrew Gray <[log in to unmask]>
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Subject: Job Announcement - Processing Archivist / EAD Coordinator - Beinecke
 Rare Book and Manuscript Library
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Processing Archivist / EAD Coordinator
Beinecke Rare Book and Manuscript Library

Yale University
Rank: Librarian II or III ( Salary: LII min. $47,100; LIII min. $51,200)


The University Library, which is a highly valued partner in teaching and research at the University, has more than 11 million volumes housed in the Sterling Memorial Library and 22 school and departmental libraries. It employs a dynamic and innovative staff of nearly 600 FTE who have the opportunity to work with the highest caliber of faculty and students, participate on committees and are involved in other areas of staff development. For additional information on the Yale University Library, please visit the Library's Web site at


The Beinecke Library is Yale's principal repository for literary archives, early manuscripts, and rare books. The Beinecke collections are internationally known and heavily used by scholars from around the world. In addition to its distinguished general collections, the Beinecke Library houses outstanding special collections devoted to American literature, German literature, Western Americana, and the Osborn Collection, noted for its British literary and historical manuscripts. For further information about the Beinecke Library, consult the library's web site at:

The Manuscript Unit is the technical services unit responsible for accessioning, processing, cataloging, and conservation and preservation of the Beinecke's manuscript, archival and non-print collections, including literary and historical manuscripts, photographs, works of art on paper, audio recordings, moving image formats, and electronic files. The staff consists of the Unit Head, an Assistant Head, 6 FTE Processing Archivists, a Catalog Librarian for Digital Projects, 3 FTE Clerical and Technical Assistants, student assistants, and special project personnel. The Manuscript Unit was a principal early implementer of EAD at Yale and nationally, and remains a major contributor of encoded finding aids to the Yale Finding Aid Database. The unit supports the library’s ambitious agenda for effective bibliographic control and online access locally and via the Internet to information about the library’s extensive and diverse holdings, and increasingly to digital surrogates of material in the collections.


Under the supervision of the Manuscript Unit Head, the archivist processes and catalogs small to medium size archives and collections in the fields of American and modern European history, literature, and the humanities, from the 18th through the 21st century, and prepares associated electronic finding aids and MARC records. 

The archivist also oversees the library’s application of Encoded Archival Description (EAD) and related standards and is responsible for maintaining the library’s programs and automated routines for creating and encoding finding aids.  In the near term, this will include working closely with Manuscript Unit staff, systems staff, outside consultants, and others, as appropriate, to identify or design an appropriate new platform for these programs, which currently run in a DOS-based, text editor environment. Creates and maintains appropriate documentation.

In addition, the archivist is responsible for ensuring that the Beinecke Library remains current with evolving standards for online access to archival finding aids, in collaboration with other departments in the Yale Library, and maintains the Beinecke’s leadership role in EAD development and related issues in the profession at large.

Undertakes special projects as assigned. Plans, directs, and reviews the work of student assistants. Participates in library-wide planning and committee activities, and is expected to be active professionally.



MLS or equivalent ALA-accredited degree, with formal training in archival theory and practice. For appointment at the Librarian II level, minimum of two years professional library experience and demonstrated professional accomplishments.  Appointment at the Librarian III level requires a minimum of five years relevant professional library experience and professional accomplishments.

Strong knowledge of American or modern European history or literature, and broad knowledge in the humanities, as demonstrated through academic degrees or an equivalent combination of training or experience.

Experience processing and cataloging manuscript and archival collections; experience creating and maintaining archival finding aids online, including EAD encoding. Strong working knowledge of HTML and XML, including experience writing and maintaining XSL style sheets. Familiarity with the MARC format, LCSH, AACR2, Hensen's APPM, or other LC cataloging standards. Familiarity with basic preservation and conservation standards for archival and manuscript collections.  Experience creating and/or maintaining documentation of policies and procedures.

Demonstrated ability to communicate effectively, both orally and in writing. Excellent organizational skills, accuracy, and attention to detail. Evidence of a creative and flexible approach to introducing or utilizing online tools and methods to enhance access to archives or special collections. Ability to work independently and collaboratively in a production-oriented, team environment.
Offer is contingent upon successfully completing a background check.


Experience successfully implementing EAD in an archival or special collections context.  
Fluency in scripting languages as they apply to improving work flow and data processing in a library or archival setting.
Experience coordinating the implementation of workstation applications in a library or archival setting.
Experience creating technical documentation.
Graduate level training in American or European history or literature.
Good reading knowledge of at least one modern European language.


Rank and competitive salary will be based upon the successful candidate's qualifications and experience. Full benefits package including 22 vacation days; 18 holiday, recess and personal days; comprehensive health care; TIAA/CREF or Yale retirement plan; and relocation assistance. Applications received by November 12, 2004 will be given first consideration. Applications consisting of a cover letter, resume, and the names of three references should be mailed to: Diane Y. Turner, Associate University Librarian for Human Resources, Staff Training & Security; Yale University Library; P.O. Box 208240, New Haven, CT 06520; fax: (203) 432-1806. Submissions via email are also welcomed and can be sent as a Word attachment to [log in to unmask]. Please be sure to include Source Code EAYU9015

Yale University is an Affirmative Action/Equal Opportunity Employer

Ellen Doon
Assistant Head, Manuscript Unit                         
Beinecke Rare Book & Manuscript Library         
Yale University                                 
P.O. Box 208240
New Haven, CT 06520-8240
e-mail: [log in to unmask]
Tel: (203) 432-8114
Fax: (203) 432-4047