Richard S.,
2000 names is not that many in my experience.

The total is probably less if you could create a unique name list.

Maybe the vendor could supply a unique name list (XML) as a
pre-coding step.

The name list could then be checked and any normalizing could occur.

<?xml version="1.0" encoding="UTF-8"?>
<!-- 14 January 2005 -->
<!-- lookup document for X collection -->
<!-- document generated by X -->

    <source>Richard Shrake</source>
    <normal>Richard Shrake</normal>

Initally, the output could put the same name in both <source> and

Your people could go through the list and change whatever names
should be changed (simply inverting the based on the presence of the
first ' ' is hardly an accurate assumption).
Once finished, the list could be re-submitted to the vendor.
The vendor could then use it for a look up document during his
processing of your data. Or maybe you could put it in your database
before the vendor generates the EAD?

I don't think it would take that long to do this. I think a list like
this could be done in less than a day.

Mike Ferrando
Library Technician
Music Division
Library of Congress
Washington, DC

--- Richard Shrake <[log in to unmask]> wrote:

> Hello. I'm just starting to get me feet wet with EAD, but I've got
> a very
> large project coming up this spring.
> We're having a vendor scan and tag a book length directory of all
> of our map
> resources. One of the elements that is used in almost every entry
> is
> <origination> for the cartographer. Now the vendor has provided the
> tagging
> as follows:
> <origination label="Cartographer">Richard Shrake.</origination>
> [basically
> as it appears in the book]
> It occurs to me that the name should probably be inverted to
> facillitate
> searching by cartographer (not that we really have that ability
> yet, but
> let's be optimistic about the future). From EAD 2002, I see that I
> could
> have it tagged as folows:
> <origination label="Creator"><persname encodinganalog="100"
>                     normal="Shrake, Richard"
> role="Cartographer">Richard
> Shrake</persname>
>                 </origination>
> My concern is that I will be sacrificing authority control of these
> names by
> simply having the vendor invert the names within the tagging. On
> the other
> hand, there are almost 2,000 entries and I don't want to get bogged
> down.
> Any input besides calling me names?
> Richard Shrake
> Assistant Librarian
> American Philosophical Society
> 105 South Fifth Street
> Philadelphia, PA  19106-3386
> Tel. (215) 440-3409
> [log in to unmask]
> Main Library number: (215)440-3400
> APS website:

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