Dear EAD listers,

I am the Curator of an archives and manuscripts collection based at the
University of Otago, Dunedin, New Zealand. We collect archives and
manuscripts from the both the University community and the wider community
in our part of the country. The collection includes personal papers of many
individuals, business records, school records, church records, sports
clubs, University records, local associations and societies and everything
in between! We currently have about 8000 linear metres of material. We use
an AWAIRS software based product for collection management and arrangement
and description, our version of the product is called Hakena.

I joined the list a couple of weeks ago and have been reading the postings
with interest since then. The reason I joined was so as to be able to learn
more about the practicalities of EAD processing which is not used widely in
this part of the world, yet. Obviously EAD has been or is being widely
adopted in North America and Europe as a method of getting finding aids
more widely available and searchable for researchers and seems to be
becoming a standard. I have some questions about EAD and I hope that list
members may share their thoughts;

1. Once you have the finding aid available in EAD, how do researchers go
about requesting material? Is there a way to allow researchers to login to
the system and put in call slips for items they want to use in the reading
room? Or would you need a separate database to handle requests and issues?

2. How time consuming is the work of creating the EAD finding aids as
compared to say creating the finding aid in a word processing package or
spreadsheet or database? Are there any packages available that allow the
process to happen more or less automatically or do staff have to key in all
the code?

3. What are the benefits for both researchers and the archives institution
in using EAD as opposed other methods of making finding aids more available?

Thank you

Anna Blackman
Curator of Archives and Manuscripts
The Hocken Collections
University of Otago
PO Box 56
New Zealand
ph 64 -03-4798867
fax 64-03-4795078
email:[log in to unmask]