This is similar to what we do when necessary -- we often include a brief 
note stating "An item level inventory has not yet been created for this 
collection" or "The item-level inventory for this collection has not yet 
been converted to electronic format" etc.  See or for examples of this 
barest minimum.  At the next level, where we provide a box list, we include 
a note to the effect that "This is a simple box list, this collection has 
not been processed" (see for an example of this 

While there are drawbacks to the aptly-termed "triage approach" there are 
also benefits -- the biggest being, in my opinion, that with even a minimal 
finding aid out there, at least people will know we have the material.  In 
addition, creating a minimal level EAD record requires much the same 
information as creating a basic MARC record so you can get two for the price 
of one.


----- Original Message ----- 
From: "Sam Passey" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Tuesday, March 21, 2006 11:12 AM
Subject: Re: EAD and minimal-level processing - preliminary inventories 

At the University of Utah, many of what other institutions would call
preliminary inventories are on-line.  The sad fact is that with this
triage approach (Minimal level processing) to processing collections,
some inventories are never revisited.  The preliminary inventory becomes
then the inventory.  Examples can be seen by searching our EAD database

Sample Search: Michael Joseph Gorrell

Sam Passey