Here's an interesting real example of how relying on just keywords for 
series without a series authority record loaded into a catalog is not 
going to work well.

The Wildlife Conservation Society publishes a monographic series that has 
been established as WCS Working Paper.  On the analytical title page of 
the individual monographs, the series title appears variously as WCS 
Working Paper or Working Paper.  Some issues have a series title page that 
says WCS Working Paper Series.  And many issues have the title WCS Working 
Papers on a publisher's listing of all the issues or on the analytical 
t.p. verso.

In our OPAC, a keyword search of a string of words first searches for that 
string together.  If nothing is found, the system will execute a boolean 
"and" search of each word.

A user doing a keyword search on the title WCS Working Papers retrieves 
absolutely nothing, because that variant is never found on a source used 
for transcription of the series statement.  On the other hand, if the user 
did a title browse search of that variant, they would get a referral to 
the controlled form of the title used as the series added entry, WCS 
Working Paper (the only difference is the singular/plural form of 
Paper(s)) because a series authority was created documenting all the 
variants and was loaded into our OPAC.

For monographic series that are cataloged as separates (i.e. classed 
separately), our current policy is that we do not create a public 
series/serial record in our OPAC.  We rely on the series added entries to 
collocate the series.  If we stopped tracing controlled series access 
points and producing series authority records, I wonder if we might need 
to start creating serial records for these resources, since only there 
would one find all the variant titles for the series traced in that 
bibliographic record, which would provide the keyword and variant title 
access that could get people to some resources.

My main point is that keyword access in our (and other) OPACs will only 
work when the user searches on keywords present in a bibliographic record. 
We need both keyword and controlled access through the presence of series 
authorities to get users to some resources.

Adam L. Schiff
Principal Cataloger
University of Washington Libraries
Box 352900
Seattle, WA 98195-2900
(206) 543-8409
(206) 685-8782 fax
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