The USACE New England District Library has converted approximate 7000 documents, the in-house generated reports, maps, and generic material from paper to a virtual library access.  Under a directive from Management to downsize the physical collection and make the in-house Corps generated  reports available 24/7, we employed  DAPS(Defense Automated Printing Services) to scan and provide TIFF/PDF files for our virtual library site.  This project started in   2000 and there are  still approximately 100 titles to review for quality assurance.  The scanning process costs $210,000.  We prepared the documents for scanning, established the  url', foldered them, and prepared  them for records retirement. DAPS scanned and forwarded the TIFF/PDF files to the USACE Web Farm coordinator for inclusion into our Virtual Library. Our staff provided quality assurance on each document, page by page, returned the document to DAPS for corrections; then provided quality assurance again and finally loaded these corrected files  on the Virtual Web Site.  This process is time consuming, labor intensive, and the corrections may take up to four revisits.  We have still not corrected  the access problem.  We were using Microsoft Access as home made  search mechanism  to temporarily search for the holdings.  We wanted to load these on the WorldCat with the citation in the  856 field and the url in the 500 field.  We are in  the process; however, funding has put this process on hold.  We have now considered Content dM and again funding is slowing the process.
One should serious review the process, as our  master copy is on CD and we are not sure how long these images will remain.  There has been a movement to place these files on tape. 
Our initiative is on going.  There are consistently problems in accessing the documents, corruptions of the files, slow retrieval time. But this is better than the alternative, which was discarding the materials, sending them out to whomever or which library would take them.

Timothy P. Hays
US Army Corps of Engineers
New England District
696 Virginia Road
Concord MA 01742-2751
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-----Original Message-----
From: FEDLIB: Federal Librarians Discussion List [mailto:[log in to unmask]]On Behalf Of May, Daniel
Sent: Thursday, May 11, 2006 1:43 PM
To: [log in to unmask]
Subject: Print v. Digital

If anyone has done a study of converting all or part of the library’s collection from print to digital, or has actually done so independent of a study, please let me know.  Thanks.


Daniel May

Supervisory Librarian

Commodity Futures Trading Commission

1155 21st Street, NW

Washington, DC 20581

(202) 418-5254