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I wanted to make clear that my question was about whether or not an authority record needs to be created for the location, not what form should be used as the qualifier, which I think we all agree on.

Paul

At 2006/11/29  05:47 a, you wrote:
Dear all--

 The situation as Carolyn describes below is how conference qualifiers have _always_ been treated.

That is,
   1) if the qualifier is a geographic, it needs to be used in the cataloged entry form (with the usual change of parentheses dropped and comma inserted:  *Saint Louis (Mo.)* becomes *Saint Louis, Mo.* as a conference qualifier even if the hypothetical work is in Spanish showing the name as "la Ciudad de San Luis"), however
   2) if the qualifier is a university, institute, etc. (that is, something other than a geographic place name) then the qualifier is to be transcribed as found on piece ... including in foreign language (as a conference qualifier:  *Washington University in St. Louis*  when this form is found on piece rather than the modification of the established heading for the institution which would end up being:  *Washington University, Saint Louis, Mo. *  If the entity isn't established, it does not need to be).

   Please be on notice that I am neither defending nor belittling this apparent split approach. I'm merely clarifying. I think that this situation falls into that category of things that ought to make a cataloger's life easier ... but, then that might not be everyone's opinion.

Thanks,

Richard

Carolyn Sturtevant wrote:
Notes from a NACO trainer--but not necessarily the last word.

The NACO Parameters with examples that we include in current NACO training
documents are based in part on the second paragraph of the DCM Z1
Introduction:

"Generally, make a name authority record for any personal or corporate
(including geographic) name heading that may be used as a main or added
entry heading, whether it is actually first used as (or as part of) a main
entry heading, a secondary entry (including a subject entry), or in certain
cross references (e.g. hierarchy 4XX references, 5XX reference)."

Wishing to explain the parenthetical "or as part of", we've included
examples in the NACO Parameters that we teach on the first day of the week
showing the need for authority records for elements in a hierarchy or for
names used as qualifiers.

Looking on our NACO page, the upper left "ABOUT NACO" is the link where the
NACO Parameters are included.  Unfortunately, we haven't noticed that this
display could use updating to include the examples.  We'll put that on the
long list of PCC web enhancements.

In my LCRI 24.7B Additions [to conferences] page, under Location, I have
written a note in the margin as a result of consulting with CPSO and Coop
colleagues in earlier years when I did more NACO training and review.  Near
the sentence beginning "When transcribing a local place, give its
catalog-entry form (as modified...)", I have pencilled in "place as
qualifier needs NAR."  The intention has been that an institution name as
addition may be transcribed as it appears, down to the diacritics, and need
not have a NAR or match an existing NAR catalog form.  Place names need the
NAR.

This is the perspective of someone who works the later shift.  The early
morning crowd may offer additional comments.

Carolyn Sturtevant
BIBCO Coordinator
Library of Congress
202-707-4551
202-252-2082 fax
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----- Original Message ----- From: "Pat Williams" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Tuesday, November 28, 2006 4:22 PM
Subject: Re: NACO: conference locations


 
As I recall,  Chicago's NACO trainers and reviewers emphasized that
conference locations should conform to the form of the heading as
established in the authority file, whether it was a geographic heading or
   
a
 
corporate body.  If the location was not established already, we were told
to create an authority record for it.  The only exceptions I can recall
   
are
 
locations such as hotels, which did not have to be established
formally.   We are still operating under these assumptions.

Pat Williams
University of Chicago Library


   At 12:34 PM 11/28/2006 -0800, you wrote:
   
I was trying to write up for local documentation here what the NACO
requirements are for authority records related to the primary one you are
contributing. I was surprised that I couldn't find a clear delineation of
these in NACO policy documents, especially in the DCM Z1 Introduction.
     
Ana
 
Cristan pointed me to the About NACO document
( http://www.loc.gov/catdir/pcc/naco/nacopara.html). (It is bizarre to me
that it's here; I definitely wouldn't have thought to look there.)

One category that is not given in the list of 5 in that document is
conference locations. Somewhere along the way, I got it into my head that
we _were_ required to ensure that the location used in a conference
heading qualifier was represented in the authority file. (I know that for
"other" locations we use the language and form in the resource being
cataloged, but still thought that the location had to have an authority
record.) Do any of you remember that? Do any of you observe such a
requirement now?

Thanks,
Paul

_______________________________________
Paul J. Weiss
Catalog Librarian and NACO Coordinator
Metadata Services Department
UCSD Libraries
858-534-3537
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_______________________________________
     

--
Richard C. Amelung
Professor of Legal Research
Associate Director
Saint Louis University Law Library
Tele.: 314-977-2743 
Fax:   314-977-3966


_______________________________________
Paul J. Weiss
Catalog Librarian and NACO Coordinator
Metadata Services Department
UCSD Libraries
858-534-3537
[log in to unmask]
_______________________________________