I wanted to make clear that my question was about whether or
not an authority record needs to be created for the location, not what
form should be used as the qualifier, which I think we all agree
on.
Paul
At 2006/11/29 05:47 a, you wrote:
Dear all--
The situation as Carolyn describes below is how conference
qualifiers have _always_ been treated.
That is,
1) if the qualifier is a geographic, it needs to be used in
the cataloged entry form (with the usual change of parentheses dropped
and comma inserted: *Saint Louis (Mo.)* becomes *Saint Louis, Mo.*
as a conference qualifier even if the hypothetical work is in Spanish
showing the name as "la Ciudad de San Luis"), however
2) if the qualifier is a university, institute, etc. (that
is, something other than a geographic place name) then the qualifier is
to be transcribed as found on piece ... including in foreign language (as
a conference qualifier: *Washington University in St. Louis*
when this form is found on piece rather than the modification of the
established heading for the institution which would end up being:
*Washington University, Saint Louis, Mo. * If the entity isn't
established, it does not need to be).
Please be on notice that I am neither defending nor
belittling this apparent split approach. I'm merely clarifying. I think
that this situation falls into that category of things that ought to make
a cataloger's life easier ... but, then that might not be everyone's
opinion.
Thanks,
Richard
Carolyn Sturtevant wrote:
Notes from a NACO trainer--but
not necessarily the last word.
The NACO Parameters with examples that we include in current NACO
training
documents are based in part on the second paragraph of the DCM Z1
Introduction:
"Generally, make a name authority record for any personal or
corporate
(including geographic) name heading that may be used as a main or
added
entry heading, whether it is actually first used as (or as part of) a
main
entry heading, a secondary entry (including a subject entry), or in
certain
cross references (e.g. hierarchy 4XX references, 5XX
reference)."
Wishing to explain the parenthetical "or as part of", we've
included
examples in the NACO Parameters that we teach on the first day of the
week
showing the need for authority records for elements in a hierarchy or
for
names used as qualifiers.
Looking on our NACO page, the upper left "ABOUT NACO" is the
link where the
NACO Parameters are included. Unfortunately, we haven't noticed
that this
display could use updating to include the examples. We'll put that
on the
long list of PCC web enhancements.
In my LCRI 24.7B Additions [to conferences] page, under Location, I
have
written a note in the margin as a result of consulting with CPSO and
Coop
colleagues in earlier years when I did more NACO training and
review. Near
the sentence beginning "When transcribing a local place, give
its
catalog-entry form (as modified...)", I have pencilled in
"place as
qualifier needs NAR." The intention has been that an
institution name as
addition may be transcribed as it appears, down to the diacritics, and
need
not have a NAR or match an existing NAR catalog form. Place names
need the
NAR.
This is the perspective of someone who works the later shift. The
early
morning crowd may offer additional comments.
Carolyn Sturtevant
BIBCO Coordinator
Library of Congress
202-707-4551
202-252-2082 fax
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----- Original Message ----- From: "Pat Williams"
<[log in to unmask]>
To: <[log in to unmask]>
Sent: Tuesday, November 28, 2006 4:22 PM
Subject: Re: NACO: conference locations
As I recall, Chicago's
NACO trainers and reviewers emphasized that
conference locations should conform to the form of the heading as
established in the authority file, whether it was a geographic heading
or
a
corporate body. If the
location was not established already, we were told
to create an authority record for it. The only exceptions I can
recall
are
locations such as hotels, which
did not have to be established
formally. We are still operating under these
assumptions.
Pat Williams
University of Chicago Library
At 12:34 PM 11/28/2006 -0800, you wrote:
I was trying to write up for
local documentation here what the NACO
requirements are for authority records related to the primary one you
are
contributing. I was surprised that I couldn't find a clear delineation
of
these in NACO policy documents, especially in the DCM Z1
Introduction.
Ana
Cristan pointed me to the About
NACO document
(
http://www.loc.gov/catdir/pcc/naco/nacopara.html). (It is bizarre to
me
that it's here; I definitely wouldn't have thought to look
there.)
One category that is not given in the list of 5 in that document is
conference locations. Somewhere along the way, I got it into my head
that
we _were_ required to ensure that the location used in a conference
heading qualifier was represented in the authority file. (I know that
for
"other" locations we use the language and form in the resource
being
cataloged, but still thought that the location had to have an
authority
record.) Do any of you remember that? Do any of you observe such a
requirement now?
Thanks,
Paul
_______________________________________
Paul J. Weiss
Catalog Librarian and NACO Coordinator
Metadata Services Department
UCSD Libraries
858-534-3537
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_______________________________________
--
Richard C. Amelung
Professor of Legal Research
Associate Director
Saint Louis University Law Library
Tele.: 314-977-2743
Fax: 314-977-3966
_______________________________________
Paul J. Weiss
Catalog Librarian and NACO Coordinator
Metadata Services Department
UCSD Libraries
858-534-3537
_______________________________________