Manuscripts and Special Collections Materials Cataloging Librarian

LOCATION: Monographic Services Division - Special Materials Cataloging 

consideration, applications should be received no later than 5:00 p.m., 
Friday, June 29, 2007.

Among the largest academic research libraries in North America, the 
University of Washington Libraries has a collection of more than six 
million cataloged volumes, an equal number in microform format, more than 
50,000 serial titles, and several million items in other formats. Students 
and faculty recognize the value provided by the Libraries and rank the 
Libraries as the most important source of information for their work. The 
Libraries also receives the highest satisfaction rating of any academic 
service on the surveys of graduating seniors conducted by the Office of 
Educational Assessment. The Libraries was commended in the University's 
2003 accreditation review for its rich collection, well-qualified staff, 
and "exceptional service to students, staff development, and a commitment 
to planning and assessment of service."

The Monographic Services Division is one of two technical services units 
within the Resource Acquisitions and Description/Information Technology 
Services department of the University of Washington Libraries. It acquires 
and catalogs monographs and integrating resources for all three University 
campuses, as well as Cascadia Community College, in most formats, 
languages and subjects. The Division creates digital collections, provides 
subject analysis and authority work for them, and plays a lead role in 
setting cataloging policy and in developing metadata standards and 
applications within the Libraries.

The Special Collections Division is the Libraries' major resource for rare 
and archival materials covering a broad range of topics, formats, and 
periods. Research strengths include the history of the Pacific Northwest, 
Alaska and Western Canada; architecture; book arts; 19th century American 
literature; photography; and historical children's literature. Special 
Collections also houses the official Archives of the University of 

As a member of a self-managing team in the Monographic Services Division, 
catalogs and provides subject analysis for manuscripts, archival materials 
and monographs in various formats using AACR2/MARC, special materials 
cataloging rules, Dublin Core, or other metadata standards; and catalogs, 
classifies, and provides subject analysis for items and collections in all 
formats housed in the Special Collections Division. Serves as a liaison to 
Special Collections. May serve on a rotating basis on the Monographic 
Services Management Team or as Personnel Coordinator of the section.

     * Performs original cataloging of archival papers and records, media 
materials, and photographs using Describing Archives: A Content Standard 
(DACS), Graphic Materials (including updates), the Oral History Cataloging 
Manual, and Archival Moving Image Materials (AMIM). Performs original 
cataloging and classification of monographs using Anglo-American 
Cataloging Rules, or Descriptive Cataloging of Rare Materials (Books) 
(DCRM (B)), and OCLC/MARC tagging. Cataloging assignment focuses on 
archival, historical, rare and other materials housed in the Special 
Collections Division. Actively monitors national developments concerning 
the cataloging of Special Collections materials.
     * In consultation with Special Collections staff, establishes 
cataloging procedures for archival materials and works with Special 
Collections to coordinate record maintenance projects with Monographic 
     * Actively participates in the development and implementation of 
metadata standards in the Libraries (e.g. Encoded Archival Description and 
Dublin Core) as they apply to the processing, description, and cataloging 
of manuscripts and Special Collections materials. Serves on the Metadata 
Implementation Group.
     * Reviews EAD-encoded finding aids prepared by Special Collections 
staff as needed for the purpose of assigning name, subject, form/genre, 
and title headings, and assigns headings to finding aids and related 
catalog records.
     * Serves as liaison between the Monographic Services Division and 
Special Collections for problem solving, changes in policies and 
procedures and other cataloging and metadata issues.
     * As needed, provides training to Monographic Services staff and 
students in EAD and in cataloging of archival materials in various 
     * Participates in all aspects of team management.
     * When serving as a member of the division's Management Team, 
participates in the development, communication, implementation and 
evaluation of new policies and procedures. Cooperatively prepares reports, 
studies and surveys as required. Works with other team members to plan new 
initiatives, adjust staffing and workflow, and meet changing circumstances 
and goals. Assists and substitutes for the other team members when 
     * When serving as Personnel Coordinator of the section, conducts 
performance evaluations for one librarian and four library specialists; 
evaluates temporary staff as circumstances require; acts upon travel and 
leave requests.
     * Participates in special projects, library committees, and task 
forces, particularly those related to cataloging and bibliographic 
control, archival description, and the provision of metadata.
     * Participates in the development of divisional policies and 
     * Participates in library committees and meetings as appropriate.
     * Assumes other responsibilities as assigned; performs other duties as 

     * Graduate degree from a program accredited by the American Library 
Association or an equivalent graduate library science/information studies 
     * Demonstrated commitment to diversity and understanding of the 
contributions a diverse workforce brings to the workplace.
     * Three years post-MLS of combined experience with archival and/or 
Special Collections cataloging. Knowledge of AACR/MARC, APPM, and EAD. 
Familiarity with DACS and DCRM.
     * Reading knowledge of at least one foreign language.
     * Ability to work in a self-managing section.
     * Excellent oral and written communications skills. Analytic and 
problem-solving skills.
     * Ability to work effectively with individuals and with groups. 
Ability to function well in a changing environment, to work effectively 
within a large organization, and to exercise initiative in a collaborative 
     * Commitment to professional development and service.

     * NACO, SACO or BIBCO experience.
     * Work experience in a research library.
     * Experience with multi-institutional/consortial cataloging programs 
such as the Northwest Digital Archive or the California Digital Archive.
     * Reading knowledge of Latin or Italian.

SALARY: $45,000 minimum. Starting salary commensurate with qualifications 
and background.

BENEFITS: Librarians are academic personnel and participate in the 
University of Washington Retirement Plan (TIAA-CREF, The Vanguard Group, 
and/or Fidelity Investments) on a matching basis. Vacation is accrued at 
the rate of 24 working days per year; sick leave at the rate of 12 working 
days per year. No state or local income tax.

     Charles E. Chamberlin
     Senior Associate Dean
     University of Washington Libraries
     482 Allen Library
     Box 352900
     Seattle, Washington 98195-2900

Applicants should submit a letter of application, a full resume, including 
a work telephone number and e-mail address, salary requirements, and the 
names, mailing addresses and telephone numbers of at least three 
references who are knowledgeable of the applicant's qualifications for 
this position.

University of Washington Libraries Home Page address is:

The University of Washington, an Equal Opportunity and Affirmative Action 
Employer, is building a culturally diverse staff and strongly encourages 
applications from female and minority candidates.

In compliance with the Immigration Reform and Control Act of 1986, the 
University is required to verify and document the citizenship or 
employment authorization of each new employee.