Here is the text (not as a MSWord attachment) on Series practices at Indiana U. Library.

 

Current Series Practices at Indiana U. Libraries

 

 

This description is of cataloging practices in the Wells (Main) Library.  It doesn’t apply to cataloging in other libraries on the Bloomington campus, such as the Law and Music Libraries.  These practices, which were in place before June, 2006, have been extended, at least for the time being. 

Cataloging practice now differs among the Technical Services cataloging units.  All catalogers use a 690 field in the local-file version of a Series AR to specify local treatment decisions regarding analyzing, tracing and classification.

 

Cataloging with DLC/DLC and PCC copy

Staff encountering a numbered monographic series check in the local series authority file for a Series AR and, when they find one, follow the tracing and classification practices indicated there, including adding an 8XX heading when necessary.  If they do not find a Series AR locally, catalogers search for one in OCLC, and follow the tracing and classification practices specified there.  Catalogers encountering an unnumbered monographic series leave the bibliographic record unchanged.

If the record contains a 440 or 8XX field and the series has no authority record in the local authority file, the series will appear on a New Headings List and the Database Management Section staff searches for a Series AR in OCLC.  On finding a Series AR there, the staff download it and edit the bibliographic record, when necessary to change the form of series heading.  Occasionally they also change the bibliographic record with regard to treatment practice.

(In the future we anticipate using vended authority services, which would probably include work on untraced 490 fields in bibliographic records.)   

 

Catalogers working with good OCLC member copy

For all series, numbered and unnumbered, catalogers search in the local series authority file for a Series AR and, when they find one, follow the tracing and classification practices indicated there, including adding an 8XX heading when necessary. If they do not find a Series AR locally, catalogers search for one in OCLC, and follow the tracing and classification practices specified there.  In general, if the Series AR in OCLC does not include the fields (644, 645 and 646) for series practices, the cataloger will opt for analyzing the series fully, tracing the series heading, and scattering the series’ volumes; occasionally the cataloger may class the series together or create a set record.

If there is no Series AR in OCLC, most catalogers create a local Series AR; one cataloger is trained in NACO work, including creating NACO Series ARs.

 

Original catalogers, plus those working with poor-quality OCLC copy

For all series, catalogers search in the local and OCLC authority files for a Series AR.  When they find one, they evaluate the tracing and classification practices indicated there.  The typical practices are to analyze the series fully, trace the series heading, and scatter the series’ volumes.   If the only Series AR found is a locally-created one, the cataloger prepares a NACO Series AR.