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The Brigham Young University library catalog brings up, in response to a keyword search, both the bibliographic records that match the search AND the authorized headings from authority records that contain those keywords. For example, a keyword search for: death penalty Retrieves 299 titles, but in addition, in a box on the right of the screen, is the message: Try these too ... Capital punishment [hyperlinked] I'm at UCLA, not BYU, but this seems to me an excellent use of authority data, and one that does not require the user to do special or expert searches to take advantage of that data. Sara Shatford Layne UCLA Library Cataloging & Metadata Center [log in to unmask] ________________________________ From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Amy H Turner Sent: Wednesday, May 28, 2008 2:25 PM To: [log in to unmask] Subject: Re: [PCCLIST] local authority files Here is an example of how cross references display in Duke's catalog (Ex Libris) Death penalty - [LC Authority Record] <http://catalog.library.duke.edu/F/NUCABSFJ8JJS1N9DV4JC6FAEST38GFGRDHU76 1S8XSDDF9QABQ-47516?func=accref&acc_sequence=031007799> See: Capital punishment <http://catalog.library.duke.edu/F/NUCABSFJ8JJS1N9DV4JC6FAEST38GFGRDHU76 1S8XSDDF9QABQ-47517?func=find-acc&acc_sequence=031007797> This reference is displayed from an LC authority record. As I wrote earlier, at Duke we have the entire LCAF loaded in our catalog, but only ARs that match our headings display to the public. We could create local authority records which would function like national ones, but have chosen not to. As others have pointed out, there are some cases when useful references are not allowed by NACO policy. However, these are rare, and maintenance of local authority records does not dovetail well with vendor-supplied authority control. So, we have a policy of national authority records, or none at all. It works for us. The question of whether patrons use cross references is a good one. I don't have any data, but I would guess that not many do. I believe in the value of controlled headings, but think that keyword searching can fill the function of cross references in leading the public to those headings. For example, somebody could do a keyword search for "death penalty" which would bring up some of the records with the heading "Capital punishment" and then click on the subject heading to get more. Amy Amy H. Turner Monographic Cataloger & Authority Control Coordinator Duke University Libraries Durham, NC 27708-0190 [log in to unmask] Bing Zuo-Dittmer <[log in to unmask]> Sent by: Program for Cooperative Cataloging <[log in to unmask]> 05/28/2008 04:27 PM Please respond to Program for Cooperative Cataloging <[log in to unmask]> To [log in to unmask] cc Subject Re: [PCCLIST] local authority files I use our local catalog or OPAC as our local authorities (our local authorities are not up to date). Our library users search our library materials by title, author, subject, keywords, series, added entry, or call number etc. All these information is based on our local bibliographic records. We use a small library system vendor since we are a small library. Probably no one has ever heard of it. I am not going to mention it. Would you please give me an example on how you generate cross references for your library users and how do your users use those cross references. Clarence J. Brown and Stephen Hearn also mentioned it. You must have very educated patrons. Bing Zuo-Dittmer ________________________________ From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Billie Aul Sent: Wednesday, May 28, 2008 11:35 AM To: [log in to unmask] Subject: Re: [PCCLIST] local authority files Yes, and if you put them in a local authority record you can add cross references and notes and make sure all your catalogers use the same one (which, of course, is not helpful if your ILS doesn't display the x-refs or control the headings) Billie Aul Senior Librarian Technical Services and Systems New York State Library Cultural Education Center Albany, NY 12230 (518) 474-8610 [log in to unmask] >>> Bing Zuo-Dittmer <[log in to unmask]> 5/28/2008 2:09 PM >>> It is OK to use 690 fields for your local subject headings. We do have some headings of our local interests only. We add a number of dissertations to our local collection each year. I just add authors and local subject headings if nay to the records I create (following the guidelines for theses and dissertation). It saves time since the truly local authorities are going to be in the local catalog. In other words, what ever new local headings I add to our local catalog are going to be our local authorities. Bing Zuo-Dittmer ________________________________ From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Billie Aul Sent: Wednesday, May 28, 2008 6:27 AM To: [log in to unmask] Subject: Re: [PCCLIST] local authority files There is also an advantage to some libraries to having a small set of truly local authorities which aren't of interest to the rest of the world or which violate AACR2 rules or LC policy. For instance, we have a large number of prints of local buildings. Headings for the buildings are generally only of interest to us and a few smaller local libraries that don't maintain authority files. It's easier to just maintain those locally, especially because LC rules say that the New York State Education Building is a generic name which shouldn't be established, where we think of it as a very distinct building with unique architectural features. On May 27 2008, Bing Zuo-Dittmer wrote: >Please excuse me if this topic has already been discussed. > >I would like to know how much time others spend on maintaining their >local authority files. How do you use them? > >To me, OCLC Connexion provides everything we need for cataloging. One >can use Connexion's Authorities button to check name and subject >headings. It even provides "Browse LC Names and Subjects History" that >allows one to check what headings have been previously changed by other >libraries. Also, LC Authorities is accessible to everyone. Isn't this >what a shared bibliographic utility is for? OCLC's Bibliographic Record >Notification service delivers updated MARC records to libraries if they >hold the items whose headings have changed. Do you think one can do the >same job without the local authority files? > > > >Bing Zuo-Dittmer > > Billie Aul Senior Librarian Technical Services and Systems New York State Library Cultural Education Center Albany, NY 12230 (518) 474-8610 [log in to unmask]