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We have something similar to what you both describe -- in our case a large-ish name index that cross-references names of people to the various collections in which they appear.  I agree trying to cram it into EAD doesn't make much sense -- however, if your goal is to XML encode that information, the ISAAR standard (for describing corporate bodies and people) will soon have an associated XML schema (I believe it's being called EAC-CPF; the beta was released in 2004, see http://xml.coverpages.org/ni2004-08-24-a.html) and that might work.  I'm pondering the use of it for our name index.  Both ISAAR and EAC-CPF provides for specifying "related resources" such as collections, archives, etc. which one could use to connect the record for a person to the various EAD records for collections in which they appear.  (This is all *very* tentative -- i.e. mostly in my head so far -- but
 I think it has possibilities...)

Of course, much depends on how much time/effort/money you want to expend on XML encoding the information...if you're interested keep an eye out for when the EAC schema is officially released...

Michele


At 08:37 AM 6/11/2008 +0200, Gijsbert Kruithof wrote:

  

Apart from our finding aids in EAD the National Archive in the Netherlands 
also has about 300 indexes, cardboxes and databases.
    

-----Original Message-----
From: Kate Bowers
Sent: Wed 6/11/2008 1:18 PM


We have a different situation, however, with a card index that indexes 
persons and topics across a number of record groups of University records 
up to 1850.  Is this latter scenario the one you are asking about?  I have 
not attempted to encode this.  The cards are handwritten and thus do not 
lend themselves easily to low-cost transcription, although I would very 
much like to have them transcribed.  I suspect I would either not use EAD 
or use some very unorthodox EAD encoding for this data.