Hi Deena --
We decided to update and/or correct the finding aids and MARC
records as we do the conversion. It does take a little longer but not
much, and in the long run I think it's more efficient since you only have to do
one pass through the records instead of two. Updates and corrections
include things like altering the title if it's incorrect, adding fields
(e.g. 856, 041, 655, etc), and other things to make the EAD and MARC
match. Occasionally in a few drastic cases when the MARC is very badly
off, we'll replace the old MARC record with a new one generated from the
..Special Collections Research Center..
..222 Waverly Ave...
I'm wondering what others are doing when creating
EADs for legacy collections that were documented with earlier
standards. Do you make the EAD match the old documentation for
consistency, or use the new standard and update your documentation/MARC records
for consistency, or just not worry about consistency in these cases?
A related question is if the documentation was
never really correct. We have many old collections that misused Papers vs
Collection vs Records, as well as some other guidelines for
creating collection titles. I instinctively want to
correct them when creating the EADs, but may be creating more work for
myself than I can support if I have to make everything consistent.
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