Good morning all,

NCEAD is North Carolina's state working group to establish EAD standards and
support tools. 

Kathryn, we use the NCEAD templates and stylesheets at the North Carolina
State Archives as well. I suspect it may be an issue with the stylesheets
and address files, although without being able to look at your files it is
hard to say for sure. You can contact me directly if you want to talk
through the issue or I can put you in touch with someone at NCECHO if you
would prefer that.


Ashley Yandle
Information Management Archivist
Information Technology Branch
North Carolina State Archives
4614 Mail Services Center
Raleigh, NC  27699-4614
(919) 807-7329 (voice)
(919) 733-1354 (fax)

Email: [log in to unmask]
Opinions expressed above are mine and may not represent those of my agency.
Email to and from me, in connection with the transaction of public business,
is subject to the North Carolina Public Records Law and may be disclosed to
third parties.

-----Original Message-----
From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of
Aikens, Barbara
Sent: Wednesday, September 24, 2008 9:09 AM
To: [log in to unmask]
Subject: Re: another question

Hi Kathryn,

I'm not sure if this helps or not, but we also use NoteTab, with the EAD
Cookbook loaded onto to it.  We've tweaked all of the components
substantially and have created a zip file.  Both our version and the
original Chris Prom version unzip and create directories on the C drive
only.  We've found that we can not "share" files on our networked
drives; we can copy them only.  We can only
work/create/edit/parse/transform when it is on our C drive.  I'm not
sure exactly what NCEAD is, but perhaps the program and package have to
be loaded individually on each C drive as the Cookbook.  We also
purchased additional licenses. 
 Hope that helps...

Barbara D. Aikens 
Chief, Collections Processing
Archives of American Art, Smithsonian Institution
Ph: 202-633-7941
email:  [log in to unmask] 
Mailing Address
Archives of American Art, Smithsonian Institution
PO Box 37012
Victor Bldg., Suite 2200, MRC 937
Washington, DC  20013-7012 

-----Original Message-----
From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf
Of Kathryn L. Staley
Sent: Tuesday, September 23, 2008 2:41 PM
To: [log in to unmask]
Subject: another question

I am the processing archivist and the primary encoder in a growing 
shop.  We use NoteTab Light with NCEAD_2002 clips and stylesheets.  Four

computers, used by student employees and one archivist tech, are 
networked to mine.   Until recently, I created all new files, but the 
staff and grad asst. will begin creating files as well.  In our test 
runs, we have learned that none of the networked computers can create 
new proper finding aids.  They do not insert the administrative 
information, such as the institutional name, header entity, etc., within

the document.  Two also have pop-up boxes stating that there was an

Can anyone tell from this brief description whether this is a network 
issue or a style sheet issue? 


Kathryn L. Staley 
Archivist, Special Collections
Belk Library and Information Commons
Appalachian State University
Boone, NC 28608
828-262-6724 | 828-262-2553 (fax)