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We also use Alternate Formats at FSU.

Burt

At 12:52 PM 9/26/2008, Aikens, Barbara wrote:
>Dear Rebecca,
>
>We use Alternate Formats
>
><altformavail id="a17" encodinganalog="530">
><head>Alternative Forms Available</head>
><p>The collection OR Portions of the collection 
>were digitized in XXXX and are available via the 
>Archives of American Art's website. The 
>collection OR Portions of the collection are 
>available on 35 mm microfilm reels XXXX-XXXX at 
>Archives of American Art offices, and through interlibrary loan.</p>
></altformavail>
>
>
>The bulk of the collection was digitized in 2005 
>and is available online via AAA's website.
>We ask our archivists to choose the language 
>from the template above.  You could easily swap 
>that out to say something like:  Items from this 
>collections were digitized in XXXX and are available via 
>
>Best,
>Barbara D. Aikens
>
>Chief, Collections Processing
>Archives of American Art, Smithsonian Institution
>Ph: 202-633-7941
>email:  <mailto:[log in to unmask]>[log in to unmask]
>www.aaa.si.edu
>
>Mailing Address
>Archives of American Art, Smithsonian Institution
>PO Box 37012
>Victor Bldg., Suite 2200, MRC 937
>Washington, DC  20013-7012
>
>
>
>
>----------
>From: Encoded Archival Description List 
>[mailto:[log in to unmask]] On Behalf Of Goldman,Rebecca
>Sent: Friday, September 26, 2008 11:33 AM
>To: [log in to unmask]
>Subject: EAD tag to indicate digitization status
>
>Wed like to include a note in our finding aids 
>to indicate if any parts of a collection have 
>been digitized. Have any of you done a similar 
>thing with your finding aids? Which EAD tag 
>would you recommend to encode this statement?
>
>Thanks,
>--Rebecca
>
>Rebecca Goldman
>Digital Archives Technician, Drexel University Archives
>Email: <mailto:[log in to unmask]>[log in to unmask]
>Phone: 215-895-1853
>

Burt Altman, C.A.
Librarian/Archivist, Special Collections
Florida State University Libraries
116 Honors Way
Tallahassee, FL 32306-2047
850-645-7962
850-644-1221 fax
[log in to unmask]
http://www.fsu.edu/~speccoll/