Geoff Brown and I published an article last year in Partnership: The Canadian Journal of Library and Information Practice and Research on this topic ( http://gir.uoguelph.ca/index.php/perj/issue/view/36). At Dalhousie we generally use XMetal for our editing, and I have set up several Access databases to spit out tagged file lists that I then copy into the editing program and clean up a bit. That part isn't described in the article, but what we do give is a description of how we create MARC records from EAD.

For those interested here's the abstract:
Dalhousie University Archives and Special Collections (DUASC) has been producing Encoded Archival Description (EAD) finding aids to describe its archival collections since 2003. The EAD descriptions started as a way to convert the collection of print and electronic (MS Word and WordPerfect) finding aids into a stable, software neutral format. As the collection of finding aids grew it became apparent that we needed a way to search these documents beyond what was possible via a basic browse on the DUASC website. As a result, we embarked on a systematic crosswalk of the EAD finding aids into MARC format for inclusion in the Novanet library catalogue. This has facilitated searching and discovery of the materials by a much broader audience of Dalhousie University Library users as well as users from all of the other Novanet member libraries in Nova Scotia and the general public. This article describes the primary motivation for the project and the technical aspects of converting the EAD finding aids into MARC format for inclusion in the Novanet catalogue.

All the best,

Dr. Kathryn Harvey
Archives Specialist
Dalhousie University Archives
   and Special Collections
Killam Memorial Library
6225 University Avenue
Halifax, Nova Scotia
Canada B3H 4H8

Phone: (902) 494-6490
Fax: (902) 494-2062
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