Hi there,

We (our contributors) use <archref> to link to separately described parts of a finding aid, such as 
where a description is extremely large and benefits from being divided up. This is in line with the 
guidance: 'Examples of such materials include a record group and one of its large series (which 
might have separate EAD-encoded finding aids)'

However, our contributors can also use it to link to other parts of the same finding aid, which may
not be strictly within the guidelines, but it seems to be the best choice for this. It is not totally straightforward for us to 
implement these links, due to the way the Archives Hub is set up as a distributed system with 
machine interfaces.

We use <otherfindaid> to indicate other finding aids for the same material:

So that differs from linking to other finding aids that are related but not representing the same 
material. The guidelines do say that it is for 'Information about additional or alternative guides 
to the described material'. When contributors use this tag, they are usually pointing to a more 
detailed resource rather than the same content in a different format, but I would assume that it 
could be the same.


Jane Stevenson

Archives Hub Co-ordinator

Michele R Combs wrote:
> My understanding of archref is that it's for links to other collections of archival material.  We
> use archref to link to related collections.  For example, we would use archref to link from the
> finding aid for the papers of John Smith Jr. to the finding aid for the papers of his father,
> John Smith Sr., or the papers of his son, John Smith III.
> My understanding of otherfindaid is that it's for links to finding aids that are different in
> content, not just in file format.  For example, we might include in the otherfindaid section a
> link to an Excel spreadsheet that provides a finer level of detail for a set of John Smith Jr's
> photographs, or a link to a published catalog of John Smith Jr's letters, or similar.
> To simply point to another version of the online finding aid, we have a link at the top of each
> one that says "Printer friendly version." This link is generated by our XSL style sheet and is
> not hard-coded into our EAD.
> Michele
> (be green - don't print this email!) ~~~~~~~~~~~~~~~~~~ Michele Combs Manuscripts Librarian 
> Special Collections Research Center Syracuse University Libraries 222 Waverly Ave. Syracuse, NY
> 13244 315-443-2081 [log in to unmask] ~~~~~~~~~~~~~~~~~~
> -----Original Message----- From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf
> Of Franks, Russell Sent: Tuesday, December 08, 2009 4:00 PM To: [log in to unmask] Subject: use
> of <otherfindaid> tag
> Hello,
> Is anyone using the <otherfindaid> tag to describe or point to another version of a finding aid,
> such as a PDF version of the finding aid for patrons to dl or print?
> According to the tag library <otherfindaid> "is used to indicate the existence of additional
> finding aids;" and that "The <archref> element may be used to give a formal citation to the other
> finding aid or to link to an online version of it."
> It doesn't appear that the <otherfindaid> tag is limited to other finding aids created by
> differing institutions or to legacy versions of the same finding aid.
> Also do I have to use the <archref> tag to link to the PDF? Since the PDF version of the finding
> aid is not "separately described archival materials of special interest", it seems to me that the
> use of the <extref> would be better suited for this purpose.
> Thanks in advance for your thoughts -
> Russell Franks Librarian Special and Archival Collections Phillips Memorial Library Providence
> College 1 Cunningham Square Providence, RI 02918-0001 401-865-2578 [log in to unmask] 
> [log in to unmask]