So you use the ref elements but without a target attribute?  For some reason that never occurred to me; I guess I had it in my head that since ref is a linking attribute it had to have a target, so I didn't consider it.  Interesting possibility, thanks.


-----Original Message-----
From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of McDonald, Susan Potts
Sent: Friday, May 21, 2010 8:46 AM
To: [log in to unmask]
Subject: Re: Index to correspondence?


We have several such indexes at Emory relating to our literary collections.  The indexes are simply part of the encoded finding aid and are located at the end of the <c> components.  Here's some sample coding:

                <head>Index of Selected Correspondents</head>
                  <p>This index, which relates to the correspondence in Series 1, covers
                         letters from 1973-1999.</p>
                  <persname>Batten, Guinn</persname>
                         <ref>1995 July 29, ALS, 1p.</ref>
                         <ref>undated APCS [August 7]</ref>
                         <ref>1996 September 23, TLS, 1p.</ref>
                         <ref>1999 May 22, TLS, 2pp.</ref>
                         <ref>CC to GB: 1999 June 1, TLS, pp. 2</ref>
                         <ref>1999 August 4, TLS, 3pp.</ref>

You can look at the finding aid at:


-----Original Message-----
From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of Michele R Combs
Sent: Thursday, May 20, 2010 1:00 PM
To: [log in to unmask]
Subject: Index to correspondence?

Some of our older collections have their correspondence arranged chronologically; the finding aid then includes, at the end, an index to correspondence, in this form:

Acevedo, Cristobal de
        1962 Feb 5
        1962 Mar 16
        1962 Sep 10
American Oxonian
        1947 Mar 13 (Denham Sutcliffe)
Amis, Kingsley, 1922-
        1957 Nov 9
        1958 Jan 6
        1958 Jan 21
        1958 Aug 22

We want this included in our finding aid, and we want "Index to correspondence" to appear in the auto-generated table of contents.  Unfortunately, the <index> construction in EAD requires the <ref target=""> element, more suitable for traditional indexes with page numbers; it doesn't really work for something like this.

So I'm wondering if, and if so how, others have chosen to encode such indexes to correspondence.  As a simple nested list?  In a separate file as a related finding aid?  Other options?

Thanks --


(be green - don't print this email!)
Michele Combs
Manuscripts Librarian
Special Collections Research Center
Syracuse University Libraries
222 Waverly Ave.
Syracuse, NY  13244
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