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We had the same issue that you are pondering and came up with this work around several years ago.  I would call it fudging a bit from the original intent of the element.  Perhaps this is something that can be addressed when EAD goes under review again or someone else has a better solution?

Susan

-----Original Message-----
From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of Michele R Combs
Sent: Friday, May 21, 2010 9:00 AM
To: [log in to unmask]
Subject: Re: Index to correspondence?

So you use the ref elements but without a target attribute?  For some reason that never occurred to me; I guess I had it in my head that since ref is a linking attribute it had to have a target, so I didn't consider it.  Interesting possibility, thanks.

Michele

-----Original Message-----
From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of McDonald, Susan Potts
Sent: Friday, May 21, 2010 8:46 AM
To: [log in to unmask]
Subject: Re: Index to correspondence?

Michelle:

We have several such indexes at Emory relating to our literary collections.  The indexes are simply part of the encoded finding aid and are located at the end of the <c> components.  Here's some sample coding:

<index>
                <head>Index of Selected Correspondents</head>
                <note>
                  <p>This index, which relates to the correspondence in Series 1, covers
                         letters from 1973-1999.</p>
                </note>
                <indexentry>
                  <persname>Batten, Guinn</persname>
                  <ptrgrp>
                         <ref>1995 July 29, ALS, 1p.</ref>
                         <ref>undated APCS [August 7]</ref>
                         <ref>1996 September 23, TLS, 1p.</ref>
                         <ref>1999 May 22, TLS, 2pp.</ref>
                         <ref>CC to GB: 1999 June 1, TLS, pp. 2</ref>
                         <ref>1999 August 4, TLS, 3pp.</ref>
                  </ptrgrp>
                </indexentry>

You can look at the finding aid at: http://marbl.library.emory.edu/findingaids/browse_results?q=findingaids/content&id=carson746_107393


Susan

-----Original Message-----
From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of Michele R Combs
Sent: Thursday, May 20, 2010 1:00 PM
To: [log in to unmask]
Subject: Index to correspondence?

Some of our older collections have their correspondence arranged chronologically; the finding aid then includes, at the end, an index to correspondence, in this form:

Acevedo, Cristobal de
        1962 Feb 5
        1962 Mar 16
        1962 Sep 10
American Oxonian
        1947 Mar 13 (Denham Sutcliffe)
Amis, Kingsley, 1922-
        1957 Nov 9
        1958 Jan 6
        1958 Jan 21
        1958 Aug 22
...etc.

We want this included in our finding aid, and we want "Index to correspondence" to appear in the auto-generated table of contents.  Unfortunately, the <index> construction in EAD requires the <ref target=""> element, more suitable for traditional indexes with page numbers; it doesn't really work for something like this.

So I'm wondering if, and if so how, others have chosen to encode such indexes to correspondence.  As a simple nested list?  In a separate file as a related finding aid?  Other options?

Thanks --

Michele

(be green - don't print this email!)
~~~~~~~~~~~~~~~~~~
Michele Combs
Manuscripts Librarian
Special Collections Research Center
Syracuse University Libraries
222 Waverly Ave.
Syracuse, NY  13244
315-443-2081
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