Good morning, all,

... short, simple and sweet:

If there is a vita and there is a birthdate, we use it.
If there is another bib. record for an earlier degree/technical report from 
another institution with a birthdate in the hdg., we use it.
We get a list of birthdates from the Registrar's office, and we use it to to 
confirm the birthdate.

If there is not a birthdate available and there is a conflict, we look for 
additional elements to make the name unique:
middle name
middle initial
suffix (i.e. Jr., III)
... (read: something!)
If there is STILL a conflict, we append the following to the hdg.: $c 
<degree> $u <institution affiliation>
Reason: LTI is extremely robust ...

Author's preference trumps all.  I they request a name change; be it a 
married name, a preferred form of name, or the removal of a birthdate, we 
change the hdg,.

If I create a NACO name hdg, and there is conversation between the author of 
the thesis, I record it in a 670:
Author's preferred form of name
Author requests birthdate of [ - ] be removed from hdg.

Birthdates are not confidential; however, the source of ours is from the 
Registrar's Office.  Hence, this information is then considered 

Hope this helps.


Rob -- MIT.

Robert C.W. Hall, Jr.
Technical Services Associate Librarian
Concord Free Public Library, Concord, MA  01742
978-318-3343 -- FAX: 978-318-3344 --
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-----Original Message-----

From: Richard Amelung <[log in to unmask]>

To: [log in to unmask]

Date: Mon, 25 Oct 2010 05:12:10 -0500

Subject: Re: [PCCLIST] Theses name headings and privacy concerns

Dear all--

I would feel much more comfortable relying on fact rather than speculation.  
Of all the names occuring in the authority file, how many of these persons 
have been the object of identity theft BECAUSE OF the information that 
someone found in the authority file?  The criminal element (not that I so 
familiar with them individulally, of course) has been know to target the 
dead as well.  Does that mean that we should go back and remove information 
on Mark Twain, too?

From any random scan of personal name headings, one is struck more 
frequently by the absence rather than the presence of birth dates and other 
such information.  So we really aren't talking about the major of name 
headings created in the first place ... but rather the minority.

As for including the info based on the vita, anyone with access to the 
author's dissertation can get that data.  Our institution makes all of our 
Ph. D. dissertations available full-text online from any workstation in the 
university.  In other words, the criminal element has ample open access to 
the data without any mediation or facilitation on our part.

Yes, I agree, it's a possibility.  However, think of the SSDI ... All of 
these "marks" are dead and can't come back to complain.  Having that whole 
database out there for G** and all creation would seem a much more 
attractive target ... that is, if I had a criminal bent.


On Sun, Oct 24, 2010 at 1:04 PM, Lasater, Mary Charles 
<[log in to unmask] [mailto:[log in to unmask]]> 


I agree with you. However few of our students include a vita so I feel more 
concern/responsibility since I have to request dates from our Registrar.

Mary Charles

-----Original Message-----
From: Program for Cooperative Cataloging [mailto:[log in to unmask] 
[mailto:[log in to unmask]]] On Behalf Of Daniel CannCasciato
Sent: Sunday, October 24, 2010 11:13 AM

To: [log in to unmask] [mailto:[log in to unmask]]

Subject: Re: [PCCLIST] Theses name headings and privacy concerns

Hi All,

As with Sherman Clarke, recording this information has not bothered me,
either.  However, as Liz Miller points out, it could be used for ID

theft, as could all the information we record.  Since the students are
placing this information in their vita (sometime online and publicly
accessible) then it would appear we are not increasing their
vulnerability, but the info we record is widely available via LC

Authorities and is consolidated there in numerous records.

My first reactions are that I think that in the future I will refrain
from including details that are not needed to break a conflict: for
example, place of birth.  Birth date (routinely we only include year, or

month/day/year) is usually going to be enough.  I think the maiden name
is something I'll generally omit as well.  If the student hasn't
published under that name by the time of the thesis, then she (or he)

probably will not.  Name changes will occur for some of them, sure, but
the effect in our work would be minimal I think and is a small problem
that we encounter occasionally anyway.

It's an interesting question.  It seems the exposure or risk is very

small, but being pro-active for our patrons required, and it is also
very little work once a policy decision is made.

Other thoughts?



Daniel CannCasciato
Head of Cataloging

Central Washington University Brooks Library

*Anti-intellectualism has been a constant thread winding its way
through our political and cultural life, nurtured by the false notion
that democracy means that my ignorance is just as good as your

- -  Isaac Asimov

Richard C. Amelung, Ph. D.
Associate Director
Professor of Legal Research
Saint Louis University Law Library

Tel.: 314-977-2743
Fax: 314-977-3966