Our rather antiquated system has a folder for every collection.  Each
folder  contains our logo (.jpg), the .html and .xml files as well as
any associated materials-pdfs, collection jpgs, etc.

I want to collapse it all but haven't had the time to work with the
necessary departments to figure it all out-and it works for now.





Betsy Pittman

University Archivist and 

Curator for Political Collections, Personal Papers and

    Organizational Records

Thomas J. Dodd Research Center

405 Babbidge Road, Unit 1205

Storrs, Connecticut  06269-1205


860.486.4501 (Voice)

860.486.4521 (Fax)

[log in to unmask]




From: Encoded Archival Description List [mailto:[log in to unmask]] On
Behalf Of Nathan Tallman
Sent: Friday, April 01, 2011 1:51 PM
To: [log in to unmask]
Subject: EAD File Management


Happy Friday List Members!


How are people organizing their EAD and related files in their web
directories? I've seen sites that organize by file format (all images in
one folder, etc.); but, I've also seen it where there's one directory
per finding aid, and whatever related files (head shot image for the
bio, related PDFs or other digitized content, etc.) are stored in that
directory, along with the EAD XML file. What are the pros and cons of
each method?


I know this will be affected by whether or not your institution uses
some sort of EAD database or a repository. Sometime this year
(hopefully) we'll be putting up more EAD finding aids and eventually I'd
like to move to an XTF or homegrown platform XSLT/PHP. (Although I'm
keeping a close eye on UA's Acumen too.) 


I'm just trying to get a sense of how other institutions are handling
it. So, what are your best practices?


Many thanks!


Nathan Tallman

American Jewish Archives