Hi Michele,

We have collection-level bib records in our OPAC (Aleph) with attached item records/barcodes for each container. We do not include the barcode in EAD....yet.

I'm very interested in other responses to this question,



Noah Huffman

Archivist for Metadata and Encoding

Rare Book, Manuscript, and Special Collections Library

Duke University

Box 90767, Smith Warehouse

Durham, NC 27708


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On Tue, Jun 14, 2011 at 4:17 PM, Michele R Combs <[log in to unmask]> wrote:
Hi all --

This is a question for those of you that a) have EAD finding aids, b) have your collections in bar-coded boxes, and c) have to convert a box number to a bar code in order to request/locate an item (i.e., your storage operates based on bar codes, not on collection name/box number).  Where do you store the link between box number and bar code?   Do you include the bar code in the EAD (and if so, how)?  Or is it stored in a separate collection-management database so staff have to look up box numbers to get the bar code?  Or is it done in your OPAC, with a collection-level bib record with item records for each of the boxes?  Or some other wildly creative option?

Thanks --


Michele Combs
Librarian for Manuscripts and Archives Processing
Special Collections Research Center
Syracuse University
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