As a follow-up on the message to this mailinglist from March 2011 as copied below, we are happy to announce you that the APEnet project has come to a successful conclusion and that the Archives Portal Europe is now
up and running as a fully functional portal - powered by EAD - at:
You can read more about this - and about the follow-up project APEx which will continue the work of the APEnet project and which will aim at expanding the Archives Portal Europe network horizontally (get more partners
/ countries on board) as well as vertically (get more regional and local institutions connected per country) - in our latest newsletter which you can find at:
Best wishes, on behalf of the entire APEnet team,
The Archives Portal Europe is created by the APEnet project (www.apenet.eu)
with the national archives from EU member states and Europeana as partners. It is financed with a grant from the EU commission. Its project proposal was drafted on the basis of a the Report on Archives in the Enlarged European Union by EBNA (the European Board
of National Archivists, cf. http://ec.europa.eu/transparency/archival_policy/eur_arch_group/basis_en.htm)
which let to the adoption of the Council Recommendation on priority actions to increase cooperation in the field of archives in Europe in November 2005. In this report the use of the international standards, especially EAD,
was already a central part of the projected gateway.
The main objective of the APEnet project is to offer a seamless access to cross border research in archival descriptions from all European countries. The initiative is enthusiastically received: the initial APEnet consortium that started the project in January
2009 consisted of 12 national archives plus Europeana. At the moment the national archives of 17 EU member states are already involved in the project. To integrate also the non EU member countries the European Branch of ICA EURBICA has created the APEnet Liaison
Group which organises a first workshop in April in Bern, Switzerland.
The union finding aid in the center of the portal will offer a full text search across all descriptions (7,8 mill. for the moment). The results of the full text search can be seen inside the structures as they are decribed with the <c>-levels in the EAD files
or in a list view. Together with it a navigated browsing will be possible on the three levels of an archival landscape (in EAD) grouping archival institutions according to countries on the top, holdings guides (in EAD) for each institution in the middle and
finding aids for each record group (in EAD) at the bottom with links to digital reproductions - as far as available - on the websites/servers of the contributing institutions. The directory of institutions is based on the archival landscape with links to the
information on the institutions (opening hours, adresses etc.) encoded in EAG. EAC-CPF will be used for the description of records creators linked from the holdings guides.
The tools for the archival institutions provide a variety of options for preparing their data. They help f.i. to convert data formats from other EAD-subsets to the APEnet EAD locally or centrally. They can help creating a holdings guide by grouping finding
aids and entering a common header. They give the possibility to create an EAG-file online and download it for editing. All files are validated before indexing with feed back on the results, such as a preview function to be able to review the data display before
publishing. These functions will be available to content providers after registration. For the moment and until the launch of the final production version in January 2012 (the version that is currently online at
www.archivesportaleurope.eu, is just a beta or pilot version, which will be improved via a few intermediate releases towards January next year) they are available only for the project partners.
We will be happy to answer any more questions you have.
Wim van Dongen
[log in to unmask]
(technical coordinator of the APEnet project)