Network Bulletin

                 No:                12-08


                 Date:            June 29, 2012


 Subject:    Excess and redistribution program (XESS)                      Index term:  XESS cycles for 2012


Though XESS will continue operating on monthly cycles throughout the calendar year, 2012 marks the beginning of the withdrawal of the RC collections from network libraries. The withdrawal is spread out over four years to:  a) meet the needs of readers and the library’s ability to serve them and b) to accommodate the workload of NLS-contracted recycling center(s).


Cycle                     Month                   Conference


07                           July                        Western

08                           August                  Midlands

09                           September         Northern

10                           October               Southern

11                           November          Western

12                           December           Midlands


Cutoff numbers for January–June 2012 are:


BR 18400

FD 39885

RC 69000

RD 24200 


Beginning in April 2012, the period of time books must remain on XESS was reduced from ninety days to thirty days, so books offered in the remaining cycles of 2012 may be disposed of (if no other library requests them) after the next cycle is processed.


NLS is working toward a reduction and eventual withdrawal of the RC collections from network libraries by mid-2015. To this end NLS will notify each regional library of the quantity of RC books that must be offered during each of the next three years to meet this goal. Regional libraries are reminded to retain at least one copy of each RC title until the final XESS cycles in 2015. As always,

network libraries should retain multiple copies of any title needed to meet their patrons’ reading preferences. Subregional libraries are authorized to dispose of unneeded RC books up to the cutoff numbers, but are also encouraged to retain copies of RC titles to meet their readers’ needs.


Please note the following:


1.      Offering libraries may submit books during the entire assigned month.


2.      Books will remain in XESS for thirty days before disposal is approved. Approval could     take slightly longer depending upon how quickly books are input into Web-XESS and             

            when the cycle is run.


      3.   Network libraries may add books to their “wanted” lists throughout the year.


The XESS contractor will run the comparison process each month, and offering libraries will receive mailing cards for books requested by other network libraries. Offering libraries will receive a disposal list on the next comparison run after an offer has remained on XESS for thirty days. Upon receipt of the list, libraries may request mailing cards and bag tags from Dorothy Moore, Inventory Management Section, at (202) 707-0775 or [log in to unmask]


Please retain this bulletin for your reference.


For more information contact:         Stephen Prine

                                                                      Assistant Chief, Network Division

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