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Perfect, Kate! This is exactly what I was looking for! Thank you! Nathan On Thu, Mar 28, 2013 at 3:04 PM, Bowers, Kate A. <[log in to unmask]>wrote: > This is a answer to a similar question. Does it help? > > http://forums.archivists.org/read/archive?id=62070 > ________________________________________ > From: [log in to unmask] [[log in to unmask]] > on behalf of Nathan Tallman [[log in to unmask]] > Sent: Thursday, March 28, 2013 2:41 PM > To: Encoded Archival Description List; Archivists' Toolkit User Group > Subject: [atug-L] Re: Extent Measurements > > Barb, thanks for your response. > > Currently, we do not measure everything in linear feet. We'll say > something like 2 folders or 4 videocassettes. But, let me provide some > context for my question. > > The impetus was accessions reporting within Archivists Toolkit. It adds up > all the extent numbers, regardless of the extent measurement. So, while > most things may be in linear feet, if you have 3 videocassettes, it just > adds 3 to the total, no matter what the unit is. > > Of course, this makes getting an accurate idea of how much material your > taking in difficult. I was thinking it would be better to standardize > everything to a linear foot measurement, to have a more accurate extent > measurement, using the container summary to indicate 3 videocassettes or > whatever the case may be. It'd be nice to have multiple extent statements > that reflect in the reporting. > > (I know BYU developed a plugin for this, but it doesn't migrate old extent > data. Also, the reports would need to be modified to reflect the multiple > extent units. I've had too many headaches trying to customize Toolkit > reports...) > > Have others who use Archivists' Toolkit faced similar situations? If so, > how did you handle it? (Perhaps I'm missing something obvious within > Toolkit.) > > Many thanks, > Nathan > > > On Thu, Mar 28, 2013 at 2:02 PM, Aikens, Barbara <[log in to unmask]<mailto: > [log in to unmask]>> wrote: > Hi Nathan, > > We adopted an old Yale extent formula for containers a long time ago and > have stuck by it; we don’t usually measure folders in terms of linear feet. > If a collection is really small, we might count the number of folders the > total collection extent. We might also use the # of folders as the extent > for a series/subseries if it is less than 0.2 linear feet (1/2 size > document box.) > > 1 records storage box = 1 linear foot or 1.25 cubic feet > 1 document/manuscript box = 0.4 linear feet > 1 ½ size document/manuscript box = 0.2 linear feet > 1 oversized flat box = 0.3 linear feet (we rarely use varied sizes of flat > boxes) > 1 oversized folder = 0.1 linear feet (not really accurate, but we’re > stickin’ to it!) > > It’s hard to mix items and containers and make it all make sense according > to linear feet. For AV extent in a mixed materials collection, we > generally use the measurement of the container that actually houses the > audiovisual item/items. > However, I could see a “mixed extent” also working, such as “0.4 linear > feet; 2 sound recordings.” > > For us, consistency is key because we barcode all of our containers and > have extent measurements attached to those barcode items. This is how > we’re able to do statistical reports on our holdings. > > Best, > > Barbara D. Aikens > Chief, Collections Processing | Archives of American Art, Smithsonian > Institution > Email: [log in to unmask]<mailto:[log in to unmask]> | Phone: 202.633.7941<tel: > 202.633.7941> > > Visit our website<http://www.aaa.si.edu/> and the Terra Foundation Center > for Digital Collections<http://www.aaa.si.edu/collections/online>. > Follow us on Twitter<http://twitter.com/archivesamerart> and Facebook< > http://www.facebook.com/#!/archivesofamericanart> > > FedEx, UPS, and DHL deliveries: 750 9th Street, NW (at H) | Suite 2200 | > Washington, DC 20001 > > U.S. Postal deliveries: PO Box 37012 | Victor Building, Suite 2200, MRC > 937 | Washington, DC 20013-7012 > > From: Encoded Archival Description List [mailto:[log in to unmask] > <mailto:[log in to unmask]>] On Behalf Of Nathan Tallman > Sent: Thursday, March 28, 2013 1:16 PM > To: [log in to unmask]<mailto:[log in to unmask]> > Subject: Extent Measurements > > Apologies for cross posting! > > Does anybody have a handy chart or reference for what they use to estimate > extent measurements? I'm thinking about when a collection comes in of 3 > audiocassettes or if a collection is 7 Hollinger boxes and 4 DVDs. I've > seen estimates for folders (ranging from 0.01 to 0.04+ linear feet), but > never a comprehensive list. > > Something that gives a measurement per unit. For example: > > audiocassette 0.02 linear feet > record carton 1.00 linear feet > folder 0.02 linear feet > CD-ROM 0.01 linear feet > > Many thanks! > Nathan > > To unsubscribe or to modify your subscription settings to list_name, > please see https://mailman.ucsd.edu/mailman/listinfo/atug-l >