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Shouldn't the additional form with full stops only be added if there is 
usage justifying that form?  n  50064750 does not document any usage of 
the name M.H.S.

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Adam L. Schiff
Principal Cataloger
University of Washington Libraries
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On Mon, 10 Jun 2013, Herrold, Charles wrote:

>    I don?t find a policy statement requiring a qualifier for an acronym chosen as the preferred name, so UNESCO is perfectly OK.  (A qualifier would be needed only if it matched another access point.)  Am I missing something?
>
>    I think that in n 50064750, M.H.S. may not have been added as a VAP because the RDA instruction Diane cites says preferred name.  However, reading further, I find this:
>
> If an acronym or initialism is recorded as a variant name and the presence or absence of full stops affects access, record the acronym or initialism both with full stops and without full stops.
>
> Apparently, then,  M.H.S. would be appropriate, even required.  This is different from AACR2, where that cross reference would not have been made, though the reverse was true (that is, if the name appeared as M.H.S. there would be a reference from MHS as well).  It?s understandable that someone used to doing AACR2 authority work might have missed this; I certainly hadn?t noted it.
>
> Chuck Herrold
> Carnegie Library of Pittsburgh
>
>
> From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Boehr, Diane (NIH/NLM) [E]
> Sent: Monday, June 10, 2013 1:57 PM
> To: [log in to unmask]
> Subject: Re: [PCCLIST] References from initialisms
>
> Following up on this.  The LC-PCC PS seems to be pretty clear that if an acronym is chosen as the preferred name we need to add a qualifier.  Do we need to do this even if the name has already been coded (incorrectly?) as RDA.  See for example UNICEF (n 79093850).
>
> It also appears that people are ignoring the RDA instruction 11.2.3.5: ?If the preferred name consists of an acronym or initialism, it is recorded with or without full stops according to the instructions at 11.2.2.7. If the presence or absence of full stops affects access, record the form not chosen as the preferred name as a variant name.?  Since OCLC is the repository for our authorities and the presence or absence of full stops does affect retrieval it seems like we should always be adding variants with and without full stops, but we are not seeing libraries do this.  See for example n 50064750 which was updated to RDA on 6/6/2013, but the 410 MHS was not qualified and a 410 M.H.S. has not been added (qualified or unqualified).
>
> Is this a training issue for the PCC community, or is NLM misinterpreting these instructions?
>
>
> Diane Boehr
> Head of Cataloging
> National Library of Medicine
> 8600 Rockville Pike, MS3823
> Bethesda, MD 20894
> 301-435-7059 (voice)
> 301-402-1211 (fax)
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>
>
>
> From: Moore, Richard [mailto:[log in to unmask]]
> Sent: Friday, June 07, 2013 8:32 AM
> To: [log in to unmask]
> Subject: Re: [PCCLIST] References from initialisms
>
> Adam
>
> Yes, I think it has been inferred. LC-PCC-PS for 11.7.1.4 says:
>
> "If the name chosen for the authorized access point for a corporate body is an initialism or acronym written in all capital letters (with or without periods between them), add a qualifier to the name."
>
> 11.13.2.1 (Variant Access Points) says:
>
> "Make additions to the name, if considered important for identification. Apply the instructions at 11.13.1.2-11.13.1.8, as applicable."
>
> As initialisms and acronyms are considered by the LC-PCC-PS to come under the category of names not conveying the idea of a corporate name, then clearly it becomes important to qualify them for identification.
>
> The variant access point in the example at LC-PCC-PS for 11.7.1.4 is itself qualified.
>
> 1XX, 4XX: same principle, different words.
>
> We're applying a new standard; LCRI traditions can be left behind.
>
> Regards
> Richard
>
> Richard Moore
> AUthority Control Team Manager
> The British Library
> (posting from home without usual sig.)
>
>
> ________________________________
> From: Program for Cooperative Cataloging on behalf of John Hostage
> Sent: Wed 05/06/2013 15:25
> To: [log in to unmask]<mailto:[log in to unmask]>
> Subject: [PCCLIST] References from initialisms
> I?ve noticed that qualifiers have been added to initialisms in many cross references, e.g.
> 410 2  CSS (Child Support Services)
>
> and similarly on other references from CSS.  I?ve seen this on other initialisms.  Past practice was to record the initialism alone.  There is no requirement that 4XX fields not conflict with each other.  Has something changed?
>
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