Print

---

Dear Colleagues,



The call for papers for the SAA 2014 Session Proposal “Related but
Separated”: Managing and Representing Collections of Separated Materials is
now *closed*. We will be in touch next week with those who submitted their
abstract topic proposals.



Thank you for your interest.



Sincerely,


*_____________________________________________*

*Rona Razon *| Archivist

[log in to unmask] | (202) 339-6973

Image Collections and Fieldwork
Archives<http://www.doaks.org/library-archives/icfa>
 (ICFA)

Dumbarton Oaks Research Library and Collection



Dumbarton Oaks Library and Archives
Facebook<https://www.facebook.com/pages/Dumbarton-Oaks-Library-and-Archives/188985567883483>

ICFA Departmental Blog <http://icfadumbartonoaks.wordpress.com/>





*Anne-Marie H. Viola*

Metadata & Cataloguing Specialist,

Image Collections and Fieldwork Archives (ICFA)

Dumbarton Oaks Research Library and Collection

1703 32nd Street, NW Washington, DC 20007

http://www.doaks.org/library-archives/icfa

Direct tel: 202.339.6980





On Thu, Sep 12, 2013 at 4:02 PM, Anne-Marie Viola <[log in to unmask]>wrote:

> *Society of American Archivists Conference, 2014  *
>
> *Call for Papers*
>
> * *
>
> *Session Proposal: "Related but Separated": Managing and Representing
> Collections of Separated Materials*
>
>
>
> We are looking for archives, museums or visual resource collections whose
> archival holdings have been physically and intellectually separated based
> on format or material type to participate in a 2014 Society of American
> Archivists panel discussion. This may include audiovisual materials, museum
> objects or other artifacts, which because of preservation or institutional
> reasons were separated from their document counterparts.
>
>
>
> We would like to hold a general discussion about the issues involved in
> the management of and present various solutions to reuniting and/or
> representing these collections. Examples of solutions include re-processing
> or virtual reunification through representative cataloging.
>
>
>
> *Questions to pose to panelists*:
>
>
>
> §  What kind of collections do you have that have been physically and
> intellectually separated?
>
> §  How do you manage physically and intellectually separated collections?
>
> §  What steps and solutions have you applied or are planning to apply to
> reunite collections that originated as a single unit?
>
>
>
> *Our example*: The Byzantine Institute and Dumbarton Oaks Fieldwork
> Records and Papers
>
>
>
> The Image Collections and Fieldwork Archives (ICFA) will present the
> collection, *The Byzantine Institute and Dumbarton Oaks Fieldwork Records
> and Papers<http://www.doaks.org/library-archives/icfa/icfa_pdfs/doaks-icfa-byzantineinstitute-dumbartonoaks-findingaid>
> *, and our efforts to virtually and intellectually reunite the separated
> materials of documents and images through re-processing and description in
> a web-based collection management system. ICFA has undertaken this work as
> part of an initiative to restore the provenance, or *respect des fonds, *of and
> increase accessibility to our historic collections.
>
>
>
> With the goal of becoming the leading image archive for Byzantine
> studies, ICFA’s predecessors actively separated the visual materials from
> the documents in each collection. As a result, management, preservation,
> and access were primarily focused on photographs and other audiovisual
> materials, such as negatives and slides. This meant that the documents were
> simply pre-processed and minimally described, and as such were seldom used
> for research or as historic evidence in relation to the photographs.
> Therefore, the historical connection between these two types of formats was
> lost along with a failure to recognize the intrinsic value of the images as
> archival records — something which ICFA is actively working to rectify with
> their practice today.
>
>
>
> For consideration, please submit the following to ICFA Archivist Rona
> Razon ([log in to unmask]) and ICFA Metadata and Cataloging Specialist
> Anne-Marie Viola ([log in to unmask]) by Monday, *September 23, 2013*:
>
>
>
> ·       (75 words per speaker) An abstract about your topic
>
> ·       (75 words per speaker) Brief statement summarizing the speaker’s
> qualifications to address this topic
>
> ·       CV
>
>
>
> *Important Note from the SAA Program Committee*:
>
> ·       Proposals for the 2014 Joint Annual Meeting are due on *September
> 30, 2013*. The Program Committee will not be able to consider proposals
> received after the deadline.
>
> ·       *No individual may participate as a speaker in more than one
> session* (with the exception of the lightning talk format or other
> "alternative" format).
>
> ·       Archivists and records managers who participate in the program
> must register and secure institutional or personal funding. Participants
> who are not archivists or records managers, or who are from outside the
> United States and Canada, may be eligible for complimentary registration
> upon request. CoSA, NAGARA, and SAA cannot provide funding for speakers,
> whether they are international, non-archivists, non–records managers,
> members, or nonmembers.
>