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*Society of American Archivists Conference, 2014  *

*Call for Papers*

* *

*Session Proposal: "Related but Separated": Managing and Representing
Collections of Separated Materials*



We are looking for archives, museums or visual resource collections whose
archival holdings have been physically and intellectually separated based
on format or material type to participate in a 2014 Society of American
Archivists panel discussion. This may include audiovisual materials, museum
objects or other artifacts, which because of preservation or institutional
reasons were separated from their document counterparts.



We would like to hold a general discussion about the issues involved in the
management of and present various solutions to reuniting and/or
representing these collections. Examples of solutions include re-processing
or virtual reunification through representative cataloging.



*Questions to pose to panelists*:



§  What kind of collections do you have that have been physically and
intellectually separated?

§  How do you manage physically and intellectually separated collections?

§  What steps and solutions have you applied or are planning to apply to
reunite collections that originated as a single unit?



*Our example*: The Byzantine Institute and Dumbarton Oaks Fieldwork Records
and Papers



The Image Collections and Fieldwork Archives (ICFA) will present the
collection, *The Byzantine Institute and Dumbarton Oaks Fieldwork Records
and Papers<http://www.doaks.org/library-archives/icfa/icfa_pdfs/doaks-icfa-byzantineinstitute-dumbartonoaks-findingaid>
*, and our efforts to virtually and intellectually reunite the separated
materials of documents and images through re-processing and description in
a web-based collection management system. ICFA has undertaken this work as
part of an initiative to restore the provenance, or *respect des fonds, *of and
increase accessibility to our historic collections.



With the goal of becoming the leading image archive for Byzantine
studies, ICFA’s predecessors actively separated the visual materials from
the documents in each collection. As a result, management, preservation,
and access were primarily focused on photographs and other audiovisual
materials, such as negatives and slides. This meant that the documents were
simply pre-processed and minimally described, and as such were seldom used
for research or as historic evidence in relation to the photographs.
Therefore, the historical connection between these two types of formats was
lost along with a failure to recognize the intrinsic value of the images as
archival records — something which ICFA is actively working to rectify with
their practice today.



For consideration, please submit the following to ICFA Archivist Rona Razon
([log in to unmask]) and ICFA Metadata and Cataloging Specialist Anne-Marie
Viola ([log in to unmask]) by Monday, *September 23, 2013*:



·       (75 words per speaker) An abstract about your topic

·       (75 words per speaker) Brief statement summarizing the speaker’s
qualifications to address this topic

·       CV



*Important Note from the SAA Program Committee*:

·       Proposals for the 2014 Joint Annual Meeting are due on *September
30, 2013*. The Program Committee will not be able to consider proposals
received after the deadline.

·       *No individual may participate as a speaker in more than one session
* (with the exception of the lightning talk format or other "alternative"
format).

·       Archivists and records managers who participate in the program must
register and secure institutional or personal funding. Participants who are
not archivists or records managers, or who are from outside the United
States and Canada, may be eligible for complimentary registration upon
request. CoSA, NAGARA, and SAA cannot provide funding for speakers, whether
they are international, non-archivists, non–records managers, members, or
nonmembers.