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Jennifer,

We have done this quite a bit in the past to describe very large and
relatively homogeneous collections of published materials, primarily as a
way to alleviate backlogs. The decision to describe published material in
EAD has been motivated by staffing (we have more archival processors than
rare book catalogers).  We also have some very large print collections that
share the same provenance, so, in a sense, they are analogous to archival
collections. Still, we have been trying to move away from using EAD for
published materials mostly for the reasons you and Kate mention.  Instead,
we have created stub MARC records from spreadsheets that we load into our
ILS (not yet in Worldcat).

Here are some examples of our EAD finding aids for large print collections:

Newspapers:
http://library.duke.edu/rubenstein/findingaids/americannewspaperrepository/

Comic Books: http://library.duke.edu/rubenstein/findingaids/murraycomics

South Asian Pamphlets:
http://library.duke.edu/rubenstein/findingaids/southasianpams/

Beware that these finding aids are huge and may take a while to load (see
previous thread on very large finding aids....).

I would be interested if others have thoughts on this issue.

-Noah

================

Noah Huffman

Archivist for Metadata and Encoding

David M. Rubenstein Rare Book & Manuscript Library

Duke University

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919-660-5982

http://library.duke.edu/rubenstein/



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On Wed, Nov 20, 2013 at 2:13 PM, Betts, Jennifer
<[log in to unmask]>wrote:

> Hello all,
>
> Are other repositories using EAD to encode book (or other published
> material) collections?  Colleagues outside the archival/manuscript realm
> have been proposing this as a way to alleviate backlog of uncataloged
> published material in special collections.
>
> Are others doing this?  Concerns?  Comments?  My main concern is the
> published materials will not appear in a search of WorldCat and will only
> be found by researchers who know we have particular book collections.
>
> Best wishes,
>
> Jennifer
> --
> Jennifer J. Betts
> University Archivist
> Brown University
> John Hay Library, Box A
> 20 Prospect Street
> Providence, RI  02912
> DIRECT TEL: (401) 863-6414
> ARCHIVES TEL.: (401) 863-2148
>
> ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~
>  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~  ~
>
> *Renovation news:* The John Hay Library will be closed for renovation
> June 2013-Fall 2014.  Access to collections will be limited.  For
> additional information:
>
>
>    - John Hay Library renovation: http://library.brown.edu/hayrenovation/
>    - University Archives access during the renovation:
>    http://library.brown.edu/collections/archives/
>    - Special Collections access during the renovation:
>    http://library.brown.edu/about/hay/
>
>
>