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We’ve done this experimentally for some dissertations and pamphlet collections in our Rare Book collection, but it is not everyday practice. We are moving towards finding aids for our large photograph and film backlogs, treating them archivally versus at the item level. We inconsistently create MARC records for them. http://oculus.nlm.nih.gov/cgi/f/findaid/findaid-idx?c=ppfindaid;page=browse john John P. Rees Archivist and Digital Resources Manager History of Medicine Division National Library of Medicine 301-496-8953 From: Alison Hinderliter [mailto:[log in to unmask]] Sent: Thursday, November 21, 2013 10:25 AM To: [log in to unmask] Subject: Re: EADs for published materials We have also done it to alleviate backlog and to get large hidden collections represented online. We did a series- and subseries-level one for a massive sheet music collection - with accompanying MARC record in our local catalog - and we plan to create more EAD finding aids (grant funding pending) to get a handle on our myriad printed ephemera collections. http://mms.newberry.org/html/Driscoll.html https://i-share.carli.illinois.edu/nby/cgi-bin/Pwebrecon.cgi?DB=local&v1=1&BBRecID=168406 We haven't explored creating stub MARC records, but it's definitely something we should think about. Best, Alison Hinderliter ************************************************ Alison Hinderliter - [log in to unmask]<mailto:[log in to unmask]> Manuscripts and Archives Librarian The Newberry Library 60 W. Walton St. Chicago, IL 60610-7324 ________________________________ -----Original Message----- From: "Michele R Combs" <[log in to unmask]<mailto:[log in to unmask]>> To: [log in to unmask]<mailto:[log in to unmask]> Date: 11/21/13 07:37 AM Subject: Re: EADs for published materials We’ve done it on occasion for collections too, when we want to make sure people browsing our list of collections don’t miss something. But we don’t describe the individual items within EAD – we just do a collection-level finding aid and then direct them to the catalog. See http://library.syr.edu/digital/guides/b/belfer_cylinders.htm or http://library.syr.edu/digital/guides/r/ranke_ms_coll.htm for an example. Michele From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of Noah Huffman Sent: Wednesday, November 20, 2013 4:41 PM To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: EADs for published materials Jennifer, We have done this quite a bit in the past to describe very large and relatively homogeneous collections of published materials, primarily as a way to alleviate backlogs. The decision to describe published material in EAD has been motivated by staffing (we have more archival processors than rare book catalogers). We also have some very large print collections that share the same provenance, so, in a sense, they are analogous to archival collections. Still, we have been trying to move away from using EAD for published materials mostly for the reasons you and Kate mention. Instead, we have created stub MARC records from spreadsheets that we load into our ILS (not yet in Worldcat). Here are some examples of our EAD finding aids for large print collections: Newspapers: http://library.duke.edu/rubenstein/findingaids/americannewspaperrepository/ Comic Books: http://library.duke.edu/rubenstein/findingaids/murraycomics South Asian Pamphlets: http://library.duke.edu/rubenstein/findingaids/southasianpams/ Beware that these finding aids are huge and may take a while to load (see previous thread on very large finding aids....). I would be interested if others have thoughts on this issue. -Noah ================ Noah Huffman Archivist for Metadata and Encoding David M. Rubenstein Rare Book & Manuscript Library Duke University [log in to unmask]<mailto:[log in to unmask]> 919-660-5982 http://library.duke.edu/rubenstein/ Visit our blog "The Devil's Tale": http://blogs.library.duke.edu/rubenstein/ Be our fan on Facebook: http://www.facebook.com/rubensteinlibrary On Wed, Nov 20, 2013 at 2:13 PM, Betts, Jennifer <[log in to unmask]<mailto:[log in to unmask]>> wrote: Hello all, Are other repositories using EAD to encode book (or other published material) collections? Colleagues outside the archival/manuscript realm have been proposing this as a way to alleviate backlog of uncataloged published material in special collections. Are others doing this? Concerns? Comments? My main concern is the published materials will not appear in a search of WorldCat and will only be found by researchers who know we have particular book collections. Best wishes, Jennifer -- Jennifer J. Betts University Archivist Brown University John Hay Library, Box A 20 Prospect Street Providence, RI 02912 DIRECT TEL: (401) 863-6414<http://tel:%28401%29%20863-6414> ARCHIVES TEL.: (401) 863-2148<http://tel:%28401%29%20863-2148> ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Renovation news: The John Hay Library will be closed for renovation June 2013-Fall 2014. Access to collections will be limited. For additional information: * John Hay Library renovation: http://library.brown.edu/hayrenovation/ * University Archives access during the renovation: http://library.brown.edu/collections/archives/ * Special Collections access during the renovation: http://library.brown.edu/about/hay/