We’ve done this experimentally for some dissertations and pamphlet collections in our Rare Book collection, but it is not everyday practice.

We are moving towards finding aids for our large photograph and film backlogs, treating them archivally versus at the item level. We inconsistently create MARC records for them.;page=browse


John P. Rees
Archivist and Digital Resources Manager
History of Medicine Division
National Library of Medicine

From: Alison Hinderliter [mailto:[log in to unmask]]
Sent: Thursday, November 21, 2013 10:25 AM
To: [log in to unmask]
Subject: Re: EADs for published materials

We have also done it to alleviate backlog and to get large hidden collections represented online. We did a series- and subseries-level one for a massive sheet music collection - with accompanying MARC record in our local catalog - and we plan to create more EAD finding aids (grant funding pending) to get a handle on our myriad printed ephemera collections.

We haven't explored creating stub MARC records, but it's definitely something we should think about.

Alison Hinderliter
Alison Hinderliter -          [log in to unmask]<mailto:[log in to unmask]>
Manuscripts and Archives Librarian
The Newberry Library
60 W. Walton St.
Chicago, IL  60610-7324
-----Original Message-----
From: "Michele R Combs" <[log in to unmask]<mailto:[log in to unmask]>>
To: [log in to unmask]<mailto:[log in to unmask]>
Date: 11/21/13 07:37 AM
Subject: Re: EADs for published materials

We’ve done it on occasion for collections too, when we want to make sure people browsing our list of collections don’t miss something.  But we don’t describe the individual items within EAD – we just do a collection-level finding aid and then direct them to the catalog.

See or for an example.


From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of Noah Huffman
Sent: Wednesday, November 20, 2013 4:41 PM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: EADs for published materials


We have done this quite a bit in the past to describe very large and relatively homogeneous collections of published materials, primarily as a way to alleviate backlogs. The decision to describe published material in EAD has been motivated by staffing (we have more archival processors than rare book catalogers).  We also have some very large print collections that share the same provenance, so, in a sense, they are analogous to archival collections. Still, we have been trying to move away from using EAD for published materials mostly for the reasons you and Kate mention.  Instead, we have created stub MARC records from spreadsheets that we load into our ILS (not yet in Worldcat).

Here are some examples of our EAD finding aids for large print collections:


Comic Books:

South Asian Pamphlets:

Beware that these finding aids are huge and may take a while to load (see previous thread on very large finding aids....).

I would be interested if others have thoughts on this issue.


Noah Huffman
Archivist for Metadata and Encoding
David M. Rubenstein Rare Book & Manuscript Library
Duke University
[log in to unmask]<mailto:[log in to unmask]>

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On Wed, Nov 20, 2013 at 2:13 PM, Betts, Jennifer <[log in to unmask]<mailto:[log in to unmask]>> wrote:
Hello all,
Are other repositories using EAD to encode book (or other published material) collections?  Colleagues outside the archival/manuscript realm have been proposing this as a way to alleviate backlog of uncataloged published material in special collections.

Are others doing this?  Concerns?  Comments?  My main concern is the published materials will not appear in a search of WorldCat and will only be found by researchers who know we have particular book collections.

Best wishes,

Jennifer J. Betts
University Archivist
Brown University
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