Actually physdesc (like almost all other descriptive elements) can be used at the collection level or at any c0# level.  We use it for example to indicate how many folders, like so:


<c02><did><unittitle>Smith, Joe</unittitle>

<physdesc><extent>3 folders</extent></physdesc></did></c02>


As to Trent’s original question, we would just put the volume and issue information right in the unittitle:


<unittitle>Amra, v. 2, no. 14-24, 1961-1963</unittitle>


Unless it was a really long list, in which case we might put it in a <scopecontent> for that c0#.




From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of Sewell, Jeanette - HPL
Sent: Thursday, July 17, 2014 4:33 PM
To: [log in to unmask]
Subject: Re: EAD Tags


Hi Trent,


If you have individual zines in your finding aid, all of the information about each zine will go into the container tags as part of the Detailed Description of the Collection information. The <pysdesc> tag is a higher level description used to describe the collection as a whole.


I used to be a zinester “back in the day,” so I would love to take a look at your finding aid and try to help in any way that I can.



Jeanette Sewell

Cataloging and Metadata Services

500 McKinney, Houston, TX 77002

(832) 393-1587

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This e-mail contains the thoughts and opinions of Jeanette Sewell and does not represent official Houston Public Library Policy.




From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of Trent Purdy
Sent: Thursday, July 17, 2014 2:52 PM
To: [log in to unmask]
Subject: EAD Tags


Hello All,

I am currently encoding a finding aid for a fanzine collection into EAD and was wondering if anyone here could help me out. The container list for my finding aid lists the title of the fanzine, the volume number and issue number, and the date.  Below is an example:


Amra, v. 2, no. 14-24, 1961-1963


The tags I use for the title and date are determined, but I was wondering what EAD tag I should use for the volume and issue numbers.  In my research, I have found that the <physdesc> tag is used to describe the number of volumes held in a unit, but I am not sure if it should be used to describe specific volumes and issues. My instinct is to place them within <odd> tags, but thought I would get some other opinions. I appreciate the help!

-Trent Purdy