Good morning,

I am chairing a group here at the UF Libraries charged with revising and upgrading our policies and procedures for responding to patron duplication requests. One piece of this new system is pricing for all digitization activities, including audio and moving image conversions. I have reviewed the duplication policies and fees listed on many web sites from special collections in academic libraries in the US. Some web sites do not mention AV conversion at all, while others indicate that patrons need to contact the Department to get a quote on the AV conversion. A few list a flat fee per item, while 2 or 3 list a per second or per minute conversion fee.

Obviously, the conversion fee will depend on many factors, including but not limited to the length and condition of the time based media, whether the work is done in house or with a vendor, delivery format, turn-around time, etc.

If you have a method for responding to patron requests for AV digitization, with a pricing scheme that works well for you, I would LOVE to hear about it. Please respond to the list or to me directly.


Cathy Martyniak, Audiovisual and Image Archivist |Special and Area Studies Collections Department | George A Smathers Libraries | University of Florida<>   | Box 117005, Gainesville, FL 32611  | Phone : 352-273-2832  |  Fax: 352-846-2746  |  [log in to unmask]<mailto:[log in to unmask]> |