Hi Steve (and Jamie)

I assume you're talking about the 4 fields adjacent to each other, right after the title field for the alternate ids.  We do use two of these fields, the second indicating a small collection.  The system automatically generates a dash between the two fields (i.e. MS 001-sc).  Although I haven't published anything, this is the way it appears in the browse view.



Beth Russell
Archivist / Special Collections Librarian

University of Maine, 5729 Raymond H. Fogler Library
Orono, ME 04469-5729
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On Fri, Jan 30, 2015 at 4:51 PM, Steven Majewski <[log in to unmask]> wrote:

ArchivesSpace has some alternate id’s in the database: id_0, id_1, id_2, id_3. 
Currently, I believe id_0 is the only one assigned from EAD import. ( I could be wrong on this. ) 
It appears that they do not get exported as <unitid>’s on EAD export:  EAD Import / Export Map
We are currently trying to learn how to override this behavior in an import plugin, but we’ve
just started looking at this. 

— Steve Majewski / UVA Alderman Library

On Jan 30, 2015, at 4:17 PM, Jaime Margalotti <[log in to unmask]> wrote:

Hi Michelle,

This certainly makes sense, but I'm transitioning our finding aids into ArchivesSpace and it doesn't seem possible to add a <unitid> at the collection level (I can add them at any of the <c> levels, but that doesn't help here).  


On Fri, Jan 30, 2015 at 3:45 PM, Michele R Combs <[log in to unmask]> wrote:

I would use <unitid> at the top level of your finding aid, in the archdesc/did. 


<unitid type=”oclc” id=”[put number here]”/>


That’s pretty much exactly what unitid is for.  From http://www.loc.gov/ead/tglib/elements/unitid.html:  “Any alpha-numeric text string that serves as a unique reference point or control number for the described material, such as a lot number, an accession number, a classification number, or an entry number in a bibliography or catalog.”




From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of Jaime Margalotti
Sent: Friday, January 30, 2015 10:36 AM
To: [log in to unmask]
Subject: Where in record to put OCLC #?


Hi All,


I'd like to start including the OCLC numbers for our collections in the finding aids. If you are including there (or something similar), how are you encoding it?  So far, my best idea is a general <note>, but I feel like there must be a better option.  We are already using <eadid> for our own collection numbering system.






Jaime L. Margalotti
Senior Assistant Librarian
Manuscripts and Archives Department University of Delaware Library
Newark, DE  19717-5267
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Jaime L. Margalotti
Senior Assistant Librarian
Manuscripts and Archives Department University of Delaware Library
Newark, DE  19717-5267
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