I use controlled vocabularies in 37X fields whenever available. However, for 373 in particular I often have corporate names that have not been established, and I don't have the time to establish them, especially if they don't relate directly to the item I'm cataloging, but only to the author I'm trying to establish. In these cases I wouldn't object to them being replaced with authorized forms once they exist. I do try to formulate them as they would be if I was creating a NAR. This most frequently comes up when establishing a personal name. If they are contemporary, I often can find out where they got their degrees, and it's hit or miss whether the university name has a NAR, particularly on non-English titles. On Thu, Feb 26, 2015 at 7:59 AM, Gary L Strawn <[log in to unmask]> wrote: > Not just early implementation. It's no secret that far too many > institutions continue to use uncontrolled vocabulary in fields where > controlled vocabulary is preferred. The 373 field could be added to the > list. > > > > Gary L. Strawn, Authorities Librarian, etc. Twitter: GaryLStrawn > > Northwestern University Library, 1970 Campus Drive, Evanston IL 60208-2300 > > e-mail: [log in to unmask] voice: 847/491-2788 fax: 847/491-8306 > > Forsan et haec olim meminisse iuvabit. BatchCat version: 2008.22.409 > > > > *From:* Program for Cooperative Cataloging [mailto: > [log in to unmask]] *On Behalf Of *Moore, Richard > *Sent:* Thursday, February 26, 2015 2:47 AM > *To:* [log in to unmask] > *Subject:* Re: [PCCLIST] Best practices in updating authority records > (erratum) > > > > Please ignore the correction. It was earlier than I thought. > > > > *From:* Program for Cooperative Cataloging [mailto: > [log in to unmask]] *On Behalf Of *Moore, Richard > *Sent:* 26 February 2015 07:33 > *To:* [log in to unmask] > *Subject:* [PCCLIST] Best practices in updating authority records > (erratum) > > > > I meant to say in my final paragraph below: > > > > “Many NARs from early in the RDA implementation use *UN*controlled > vocabulary…” > > > > It’s early here… > > > > *From:* Program for Cooperative Cataloging [ > mailto:[log in to unmask] <[log in to unmask]>] *On Behalf Of > *Moore, Richard > *Sent:* 26 February 2015 07:27 > *To:* [log in to unmask] > *Subject:* Re: [PCCLIST] Best practices in updating authority records > > > > I agree that we should not be removing terms from one controlled > vocabulary to replace them with terms from another controlled vocabulary. > The latter can be recorded additionally if desired. I also don’t think it’s > efficient to second-guess another instituion’s judgement over the location > of a conference, and apologise to NLM if we’re responsible for any of those > changes. > > > > However, it is PCC policy to prefer controlled vocabulary for terms in > 368, 372 and 374. This is stated explicitly in DCM:Z1, which is a NACO > standard. It’s also policy to use LC/NAF terms (when they exist) in 370. > Many NARs from early in the RDA implementation use controlled vocabulary > for none of these fields, and it’s perfectly acceptable to upgrade them, if > time is available (which usually it isn’t). > > > > Regards > > Richard > > > > ________________________ > > Richard Moore > > Authority Control Team Manager > > The British Library > > > > Tel.: +44 (0)1937 546104 > > E-mail: [log in to unmask] > > > > > > *From:* Program for Cooperative Cataloging [ > mailto:[log in to unmask] <[log in to unmask]>] *On Behalf Of > *Deborah J. Leslie > *Sent:* 26 February 2015 01:41 > *To:* [log in to unmask] > *Subject:* Re: [PCCLIST] Best practices in updating authority records > > > > Agreed that NACO members should not be removing existing 3xx fields. But > what do folks think about updating unauthorized place names—most if not all > entered during the early RDA days—to their naf forms? > > > > Deborah J. Leslie | Folger Shakespeare Library | [log in to unmask] | > 202.675-0369 | 201 East Capitol St., SE, Washington, DC 20003 | www. > folger.edu > > > > > > *From:* Program for Cooperative Cataloging [ > mailto:[log in to unmask] <[log in to unmask]>] *On Behalf Of > *Boehr, Diane (NIH/NLM) [E] > *Sent:* Wednesday, 25 February 25 2015 15:45 > *To:* [log in to unmask] > *Subject:* [PCCLIST] Best practices in updating authority records > > > > We are seeing a disturbing trend of libraries removing various 3XX fields > from authority records created by NLM to substitute LCSH terms. We would > like to remind PCC libraries that not everyone uses LCSH and while it is > perfectly permissible to add an additional 3XX from your preferred > controlled vocabulary, please do not remove the existing data from > authority records. > > > > NLM policy is to always include a 3XX that corresponds to a qualifier in > the AAP needed to make it unique or convey the idea that the name is a > corporate body. It may or may not come from a controlled vocabulary and > that is perfectly acceptable in RDA and the PCC guidelines. For example, > several libraries have taken NLM authority records with a 111 we had > created with the qualifier (Conference) and deleted our 368 of Conference > and substituted a 368 of Congresses and conventions $2 lcsh. We believe > the 368 that corresponds to the 111 qualifier needs to remain in the > record, with the additional 368 from the controlled vocabulary, if desired. > > > > In a similar type of situation, libraries have changed a 370 field > supplied by NLM as a conference location (in correct authorized form) to > substitute a more specific location that the library found from further > research, but did not appear on the item being cataloged. We ask that PCC > libraries respect the judgment of others and add what you need/want to the > authority records, but do not remove elements from records that are not > incorrect and do not change AAPs unless they are actually wrong. > > > > Thanks, > > > > Diane Boehr > > Head of Cataloging and Metadata Management > > National Library of Medicine > > 8600 Rockville Pike > > Bethesda, MD 20894 > > 301-435-7059 > > [log in to unmask] > > > > > > > > > > > ****************************************************************************************************************** > > Experience the British Library online at www.bl.uk > > The British Library’s latest Annual Report and Accounts : > www.bl.uk/aboutus/annrep/index.html > > Help the British Library conserve the world's knowledge. Adopt a Book. > www.bl.uk/adoptabook > > The Library's St Pancras site is WiFi - enabled > > > ***************************************************************************************************************** > > The information contained in this e-mail is confidential and may be > legally privileged. It is intended for the addressee(s) only. If you are > not the intended recipient, please delete this e-mail and notify the > [log in to unmask] : The contents of this e-mail must not be disclosed or > copied without the sender's consent. > > The statements and opinions expressed in this message are those of the > author and do not necessarily reflect those of the British Library. The > British Library does not take any responsibility for the views of the > author. > > ***************************************************************************************************************** > > > Think before you print > -- Christine DeZelar-Tiedman Manager, Archives and Special Collections Metadata Unit University of Minnesota Libraries 160 Wilson Library (612) 625-0381 PH 309 19th Ave. S. (612) 625-3428 FAX Minneapolis, MN 55455 [log in to unmask]