It strikes me that suggesting the EAD does not work for record groups, as some have, because they will not be up-to-date, misses the point of record group processing; you will always be behind with records from active offices. It doesn't matter if it is from a database, or a typewritten document or an EAD instance, new material is always coming in. We even use an XML-based database which updates our EADs as we work and still find ourselves behind. It is not EADs fault.
On 2/17/2016 4:03 PM, Michele R Combs wrote:
Just out of curiosity, why do you need to keep track? Why not just re-export your EAD every quarter?
Alternatively, why not just re-export the finding aid each biannually and the time of the new stuff is added?
Again, while this works for manuscript collections it fails when it comes to archival record groups, which are a moving target and will always be out of sync with what is actually available in the repository. We add significant holding so up to 30 different records groups biannually. It is almost impossible to keep track of which need new finding aids generated.
-- L. Dale Patterson Archivist-Records Administrator General Commission on Archives and History United Methodist Church 36 Madison Ave., Madison, NJ 07940 973-408-3195 www.gcah.org