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NLS Operations Alert

 

No. 16-21

 

DATE          :  February 18, 2016

TO                :  Network Libraries

FROM         :  Jane Caulton, Head, Publications and Media Section

SUBJECT   :  Network Library Toolkit tips: Customizing toolkit items

 

 

We hope you were able to attend one or both of our network library toolkit webinars on December 9 and January 20. This is the first in a monthly series of five emails that will dive deeper into the specifics of the toolkit items covered during the webinars. In this email, we’ll recap the instructions for customizing the toolkit items.

 

As was mentioned during the webinars, many of the toolkit items have placeholder space where you can insert your library’s contact information and logo. If the toolkit item is a PDF, you will need a PDF version of your logo to add it. Following are step-by-step instructions¯for Macs and PCs¯for converting image file formats from JPG/JPEG to PDF and for inserting logo files into both PDF and Word toolkit files:

 

To convert an image file from JPG/JPEG to PDF on a Mac:

 

  1. Open the JPG/JPEG image in Preview.
  2. Select File.
  3. Choose Export from the drop-down menu. In the box that opens, choose PDF from the drop-down Format list. Make sure that Where shows the location where you want to save the file.
  4. Select Save.
  5. Make a note of where the file is saved. You’ll need this information when inserting the logo into the toolkit item.

This converts the image file from JPG/JPEG to PDF format. You can now insert it into a customizable toolkit PDF file.

 

To convert an image file from JPG/JPEG to PDF on a PC:

 

  1. Open Microsoft Word.
  2. Format the page so that it is oriented to best fit the logo:

a.    Select Page Layout.

b.    Select Orientation.

c.    Select Portrait if the logo is oriented vertically or Landscape if the logo is oriented horizontally.

  1. Insert the logo into the Word document:

a.    Select Insert.

b.    Select Picture. (Be sure the logo file is in the Picture folder.)

c.    Find and select the JPG/JPEG logo file to be inserted.

d.    Select Insert in the lower-right corner.

  1. Resize the logo by selecting the lower-right corner of the image and dragging it inward or outward.
  2. Save the Word document as a PDF:

a.    Select File and then Save As.

b.    Enter the desired file name for the logo.

c.    Select PDF under Save As Type.

d.    Select Save in the lower-right corner.

  1. Make a note of where the file is saved. You’ll need this information when inserting the logo into the toolkit item.

This converts the image file from JPG/JPEG to a PDF. You can now insert it into a customizable toolkit PDF file.

 

To insert a PDF logo file into the placeholder in a PDF toolkit document:

 

NOTE: We recommend using Adobe Reader for this task; these instructions follow the steps when using that program. (For Mac users, recent versions of Preview no longer easily support such document manipulation.) JavaScript must be enabled.

 

  1. Open the PDF toolkit document in Adobe Reader.
  2. Select the Insert Logo Here placeholder. A Select Icon box will open.
  3. Select Browse to find the PDF logo file that you want to insert. When you find it, hit Select.
  4. The logo you want to use will appear in the Select Icon box. Select OK. The logo will appear in the placeholder space. Remember to save the toolkit item when you’re done.

 

To insert a JPG/JPEG logo file into the placeholder in a Word toolkit document:

 

  1. Open the toolkit document in Microsoft Word.
  2. Double-click the header to activate it. Then, select the “Insert Logo Here” placeholder.
  3. Hit the Delete key on the keyboard. The placeholder box will disappear.
  4. Select Insert in the toolbar at the top of the screen.
  5. Select Photo, then Picture from File to locate the image file. (In older versions of Word, your choice after selecting Insert might be Picture.)
  6. Find the JPG/JPEG logo file and choose Insert in the lower-right corner.
  7. If not in the correct place already, select and drag the image file into the upper-right corner of the screen where “Insert Logo Here” was previously located. (If the image doesn’t move when you try to drag it, select Wrap Text in the toolbar and make sure In Line with Text is not selected.)
  8. Adjust the image size as needed by selecting the small black square in the lower-right corner of the image and dragging it inward or outward. Remember to save the toolkit file when you’re done!

 

(The instructions for inserting a JPG/JPEG image into a Word document apply to other image file formats as well.)

 

We hope these step-by-step instructions for customizing toolkit items will help you as you spread the word about the braille and talking book program.

 

If you have questions about these instructions, or about the toolkit guidebook and files, please send them, along with your full name and the name of your library, to [log in to unmask]. And watch for next month’s toolkit instructional email, which will focus on partnership outreach.

 

Important Links

 

Toolkit guidebook: www.loc.gov/nls/networkdocs/documents/Guidebook.pdf

Toolkit files: www.loc.gov/nls/networkdocs/documents/toolkit.html

NLS campaign microsite: www.loc.gov/ThatAllMayRead

NLS Facebook page: www.facebook.com/ThatAllMayRead

Public education email: [log in to unmask]

 

For more information, contact:

Jane Caulton

Head, Publications and Media Section

[log in to unmask]