NLS Operations Alert


No. 16-58


DATE          :  June 16, 2016

TO                :  Network Libraries

FROM         :  Stephen Prine, Assistant Chief, Network Division

SUBJECT   :  XESS for July through December 2016



XESS will continue operating on monthly cycles throughout 2016, giving libraries an opportunity to gradually dispose of their cassette (RC) collections. The withdrawal of RC titles has been spaced out over several years so 1) libraries can continue to serve readers who have not yet made the switch to digital talking-book machines and 2) the workload of NLS-contracted recycling centers does not exceed their capacity.


Below is the cycle for the remainder of 2016:


Cycle           Month                       Conference


07                 July**                        Western

08                 August**                   Midlands

09                 September**            Northern

10                 October**                  Southern

11                 November*               Western

12                 December*               Midlands


* Closes 3:00 p.m. eastern standard time (EST) on the last business day of the month

** Closes 3:00 p.m. eastern daylight time (EDT) on the last business day of the month


Offering libraries may submit books at any point during their assigned month before Data Management closes the XESS cycle, which occurs on the last working day of the month at 3:00 p.m. eastern time. However, NLS encourages libraries to send the file a couple of days early so there is time to correct any errors, such as duplicates or titles not found, which Data Management may discover.


After XESS closes for the cycle, it will reopen for the next conference on the first business day of the following month.


The period of time books must remain on XESS has been reduced from 90 days to 30 days. If no other library requests them, books offered in the January cycle may be disposed of after the next cycle is processed. The XESS contractor will run the comparison process each month, and offering libraries will receive mailing cards for books requested by other network libraries. Offering libraries will receive a disposal list on the next month’s comparison run. This may take slightly longer than thirty days depending on how quickly books are input into Web-XESS and when the cycle is run. Upon receipt of the disposal list, libraries may request mailing cards from the NLS Inventory Management Section by calling (202) 707-9263 or sending an email to [log in to unmask]


Please note that network libraries may add books to their “wanted” lists at any point throughout the year.


Cutoff numbers for July through December 31, 2016, are:


BR 19900

FD 39885

RC 70850

RD 24200



For more information contact:

Stephen Prine

Assistant Chief, Network Division

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