The Hesburgh Libraries of Notre Dame seek a creative and collaborative Lead
Processing Archivist to oversee archival processing and description. The
position will shape the way the Libraries arrange, describe, manage,
provide access to, and facilitate discovery of rich archival and special
collections across the departments of Rare Books & Special Collections and
University Archives.

The successful candidate will be committed to providing excellent support
to our researchers by directing the ongoing application of thoughtful
archival arrangement and descriptive practices; creating policies,
procedures, and workflows for productive and efficient processes;
performing hands-on collections processing; ensuring sound archival
approach in all arrangement and description work; and seeking out
opportunities for innovation in all of these endeavors. This position will
closely cooperate with archivists and curators to collaboratively produce
collection descriptions.


Under the general supervision of the Director of Specialized Collection
Services and in close collaboration with the Heads of University Archives,
Rare Books & Special Collections, and Resource Description and Discovery
Services, the successful candidate:

 * Oversees the arrangement and description program, including coordinating
all archival arrangement and description work in the units by curators and
archivists. Directs the work of staff and students with responsibilities
for processing.

* Sets policy and best practices for processing and descriptive work,
including developing processing plans in regard to the backlog of
collections. Develops program goals and metrics to evaluate work.

* Arranges and oversees arrangement of archival records in accordance with
accepted archival standards. Describes and oversees description of archival
collections according to archival content standards and publishes
EAD-encoded finding aids on the web. Creates and is responsible for
maintenance of documentation and policies for arrangement and description.

* Assists in implementing professional standards and best practices and
setting priorities for collection management, processing, description,
digitization, and discovery. Collaborates with curatorial, archival and
resource description colleagues to ensure that descriptive tools and
products are responsive to research needs and priorities as well as
internal records policies.

* Leads a collaborative effort to investigate, recommend and implement
collection management tools for organizing and processing manuscript
collections such as ArchivesSpace.

* Works with the coordinators of stack maintenance to maintain location
registers and shift archival material within collection spaces.

* Collaborates with the Digital Collections Librarian to review and
streamline existing strategies for publishing EAD finding aids and
implementing them in other library discovery systems, including Primo.

* Collaborates with colleagues in Conservation to ensure proper handling
and housing methods for archival collections and the integration of good
preservation assessment practice within the processing program. Identifies
preservation needs and priorities for materials in all formats during
processing work and consults with Conservators for recommendations on

* This position may be tasked with leading teams or supervising others in
regard to the above duties.

Required Qualifications:

* An ALA-accredited MLS or equivalent archival degree or experience. Three
or more years of professional experience in archival arrangement and
description, preferably within an archives or special collections in an
academic or research library.

* Demonstrated proficiency in archival theory and practice, especially
accessioning, processing and description, including minimal and basic
processing strategies.

* Demonstrated knowledge of current national data content and structure
standards related to the archival control of collection materials and
proficiency in the use and application of DACS, EAD, MARC, LCSH, LCNA;
strong working knowledge of EAD and XML, including experience with XML
schemas and the use of XML editors and the manipulation of metadata across
systems and platforms.

* Demonstrated experience with processing collections that encompass
multiple formats (textual, audiovisual, photographs, and born-digital

* Superior written and verbal communication skills; excellent analytical,
critical thinking and problem-solving skills; excellent interpersonal
skills and experience working collaboratively with varied groups within a
complex organization and team environment. Flexibility and the capacity to
thrive in a rapidly changing environment. Great attention to detail;
demonstrated ability to manage time and complete projects in a timely

Preferred qualifications:

* Experience with ArchivesSpace and data migration projects.

* Knowledge of basic preservation and conservation issues as they relate to
archival collections.

* Knowledge of rights administration and management issues for archival

Application Instructions
Salary and Benefits:

Appointment salary and rank are competitive, commensurate with experience
and qualifications. The Lead Processing Archivist is a non-tenure track
member of the Library Faculty. The University offers an excellent benefits
and annual vacation package.